Paulding Village Council met in Regular Session on May 16, 2016, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.

 

Finance Director Annette Hasch called roll with the following members present: Robert L. Boyd, Ryan Mapes, Danny Workman, Tim Boss, and Barb Rife. Administrator Harry Wiebe was also present, as was Solicitor Mike Jones via Skype. Randy Daeger was absent.

 

Mayor Reinhart asked for a moment of silence for the passing of former Councilman Roger Sierer. Roger Sierer was instrumental to the Village of Paulding serving sixteen years as Councilman. 

 

Barb Rife motioned to approve the minutes of the May 2nd Council meeting, seconded by Tim Boss. Vote: all yea.

 

            Barb Rife motioned to approve the minutes of the May 9th Council meeting, seconded by Robert L Boyd. Vote: all yea.

 

Barb Rife reported on the Committee of the Whole meeting held on May 9, 2016.  The following water meter project items were discussed as follows:

·         The Committee recommended that the bid from Utility Sales Agency LLC be            rejected by reason that the same in not the lowest and best bid for the project.

·         The Committee recommended that the bid of $386,328 from Underground Pipe & Valve for water meters be accepted.

·         The Committee recommended the advertisement and acceptance of bids for the replacement of the existing in-ground water meter pits.

MOTION REJECTING the BID OF Utility SALES AGENCY, LLC FOR supplying materials (water meters) for THE VILLAGE’S WATER METER REPLACEMENT PROJECT

WHEREAS, at a Village Council meeting held on March 21, 2016, the Village Council authorized advertising for bids for material for the Village’s water meter replacement project specifying the direct purchase from Master Meter, or a pre-approved equivalent, of the necessary water meters; and,

WHEREAS, subsequent thereto Utility Sales Agency, Inc., provided Access Engineering Solutions, LLC, the project’s engineer, with material concerning the proposed use of Zenner water meters; and,

WHEREAS, after reviewing said material and requesting additional information concerning the Zenner water meters from Utility Sales Agency, LLC, the Village’s engineer determined that the Zenner water meters did not meet the full specifications required of the bid, and therefore will not be accepted as an equivalent manufacturer; and,

 

WHEREAS, at the bid opening held on April 26, 2016, Utility Sales Agency, LLC, submitted a bid for the supplying of Zenner water meters for the Village’s water meter replacement project; and,

WHEREAS, the Village Council of the Village of Paulding, Ohio, finds and determines that the bid submitted by Utility Sales Agency, LLC, is not the “lowest and best bid” by reason that said bid is not responsive in that it does not respond to the project’s bid specifications in all material respects;

NOW THEREFORE, it is hereby moved that the Village Council of the Village of Paulding, State of Ohio, hereby rejects the bid of Utility Sales Agency, LLC, for the supplying of materials (water meters) for the Village’s water meter replacement project by reason that the same is not the lowest and best bid submitted for the project.

Dan Workman motioned to reject the bid of Utility Sales Agency, LLC for

supplying materials (water meters) for the Village’s Water Meter Replacement Project, seconded by Ryan Mapes. Vote: all yea.

 

            Barb Rife motioned to accept Underground Pipe & Valve’s bid of $386,328 for supplying materials (water meters) for the Village’s Water Meter Replacement Project, seconded by Tim Boss. Vote: all yea.

 

            Barb Rife motioned to authorize the advertisement and acceptance of bids for the replacement of the existing in-ground water meter pits, seconded by Robert L. Boyd.  Vote:  all yea.

Barb Rife also reported that Cemetery Board members Jon Snodgrass and Lori Clark wanted to thank the Gleaner members of Paulding that helped clean up the cemetery on May 7, 2016.  The Gleaner members helped reset and straighten some of the Civil War tombstones. The Cemetery Board would like to thank the Gleaners for their time and donation of materials to help with the clean-up day.

 

Tim Boss reported on the Recreation Board meeting. The Recreation Board supplied an additional list of lifeguards and concession/front desk workers that they would like to hire. Tim Boss made a motion to approve the Recreation Board recommendations for hiring summer pool help, seconded by Dan Workman. Vote: all yea. The Pool is scheduled to open on Monday, May 30, 2016. The starting pay for the concession workers is $6.50/hour and $7.00/hour for lifeguards.

           

            Peggy Emerson, Paulding County Chamber Director was present at the Council Meeting to discuss the Leadership and Action Project. The bid for the Paulding Skate Park project was $9,800. The Leadership and Action group has secured $3,000 for this project, but needs guidance on how to come up with the rest of the project funds. David Burtch would like the Village to pay for half of the project. Peggy was told that a Recreation Committee meeting would have to be set up to discuss this further.

 

            Peggy Emerson also passed out flyers for the upcoming John Paulding Days that takes place July 8th and 9th.  Money is still needed for the Fireworks Display and Peggy is hopeful that the funds will be received.  She also mentioned the Summer Concert Series that takes place at the Herb Monroe Community Park.

 

Resolution No. 1313-16 re: A Resolution Authorizing the Village of Paulding to prepare and submit an application for funding from the Ohio Department of Transportation Jobs and Commerce through the Paulding County Transportation Improvement District for USR 127/Gasser Road Intersection Improvements and to execute contracts as required was read for the first time.  Robert L. Boyd motioned to suspend rules, seconded by Dan Workman. Vote: all yea.  Ryan Mapes motioned to approve the legislation, seconded by Robert L. Boyd. Vote: all yea

 

Finance Director, Annette Hasch requested a $163,000.00 transfer from the Income Tax Fund (#102) to the Sewer Fund (#604).  Barb Rife motioned to approve the transfer of $163,000.00 from the Income Tax Fund to the Sewer Fund, seconded by Ryan Mapes.  Vote:  all yea.

 

Finance Director, Annette Hasch requested a $30,000.00 transfer from the Income Tax Fund (#102) to the Street Fund (#201).  Robert L. Boyd motioned to approve the transfer of $30,000.00 from the Income Tax Fund to the Street Fund, seconded by Dan Workman.  Vote:  all yea.

 

Finance Director, Annette Hasch requested a $80,000.00 transfer from the Income Tax Fund (#102) to the General Fund (#101).  Tim Boss motioned to approve the transfer of $80,000.00 from the Income Tax Fund to the General Fund, seconded by Ryan Mapes.  Vote:  all yea.

           

            Harry Wiebe relayed that the Notes Issued were reduced from $670,000 to $385,000 issued this year and that we had one less Note issued this year.  Debt reduction of the $285,000 was due to the Income Tax collection.

 

Harry Wiebe presented the Administrator’s Agenda. The agenda consisted of the following:

 

 

Barb Rife motioned to approve the Administrator’s Agenda, seconded by Dan Workman.

Vote: all yea.

 

Mayor Reinhart mentioned that the April 2016 EMS report was attached in the Council Packet.  

 

      Solicitor Mike Jones reported that the Village received a check in the amount of $3,211.93 which is interest monies from the Lela McGuire Jeffery Trust that is received on an annual basis. The money can be used for utility expenses or maintenance costs at the Lela McGuire Jeffery Park.

 

Mayor Greg Reinhart asked that Council go into Executive session to discuss personnel matters.

 

Robert L. Boyd motioned for Council to move into Executive Session to consider the employment of a public employee, seconded by Ryan Mapes. Vote: all yea.

 

Barb Rife motioned for Council to move into Regular Session, seconded by Robert L. Boyd. Vote: all yea.

 

The following meeting was scheduled:

 

·         Recreation Committee/Recreation Board meeting—Monday, May 23, 2016 @ 5:30 p.m.

 

 

Tim Boss motioned to pay the bills, seconded by Ryan Mapes. Vote: all yea.

 

Robert L. Boyd motioned to adjourn, seconded by Dan Workman. Vote: all yea.

 

 

 

 

_______________________________                                  _______________________________

Finance Director                                                          Mayor