Paulding Village Council met in Regular Session on July 5, 2016, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Robert L. Boyd, Ryan Mapes, Danny Workman, Tim Boss and Barb Rife. Solicitor Mike Jones was present via Skype.
Randy Daeger motioned to approve the minutes of the June 20th Council meeting, seconded by Robert L. Boyd. Vote: all yea.
Zoning Inspector Ron Schmidt reported on the Planning Commission’s meeting from June 28, 2016. The Planning Commission met to initiate the rezoning of three parcels west of Alex Products on Gasser Road from R-1 to M-2 in order to match the M-2 zoning of the abutting parcels. The three parcels are 30-48B-001-01, 30-48B-001-02, and 27-02S-007-00. These parcels were annexed into the Village of Paulding on May 20, 2002. It was recommended by the Planning Commission to rezone the three parcels. Tim Boss motioned to setup a Public Hearing for the rezoning on August 15, 2016 at 6:15p.m., seconded by Dan Workman. Vote: all yea.
Randy Daeger reported on the Committee of the Whole meeting held on June 23, 2016. The purpose of the meeting was to review applications for the Village Administrator position. There were eleven applicants.
Barb Rife reported on the Utility Committee meeting held on June 29, 2016. The following matters were discussed:
· The service agreement with GE regarding the Micro-filtration system has been reviewed. Gary Donat feels that we can operate effectively with using only the 24/7 service rather than the inside data tracking service we now use. This will be a cost savings of $7,300 per year. Dan Worked motioned to approve the 24/7 service agreement with GE Water & Process Technologies, seconded by Ryan Mapes. Vote: all yea.
· The lagoon mixers are now working. We will be able to meet mandates agreed upon with the OEPA. The Solicitor will suspend proceedings with potential litigation procedures at this time.
· Harmful Algae Bloom (HAP) Testing has been ongoing for approximately four weeks now. All testing have come back negative. If it remains negative through October, we will be able to reduce testing requirements to every other week.
· High Service Pumps are both operational at this time. #1 pump had adjustments on metering Start/Stop function. #2 pump has been completely rebuilt and running smoothly.
· Filter life is getting to be a concern. Various back washes have not been effective at recharging the filters. Eventually, all the filters will need to be replaced at some time. Gary would like to replace 34 filters of the 119 filters in the 2 skids of filters. Each filter would cost approximately $1,200.00/each. The filters have an estimated life span of 4-5 years. The filtration system has been operational for almost 4 years now. Gary feels if we can replace a few filters incrementally, we would not need to incur a lot of costs at one time.
Ordinance No. 1518-16 re: An Ordinance Regulating Parking within the Village Limits of Paulding, Ohio, and Repealing Ordinance No. 961-87 and Ordinance No. 1504-15 in their entirety was read for the second time.
Finance Director Annette Hasch requested a $74,122.00 transfer from the Income Tax Fund (#102) to the General Fund (#101) in the amount of $18,530.50; to the Street Fund (#201) in the amount of $18,530.50; to the Water Cap Imp Fund (#603) in the amount of $18,530.50; and to the Sewer Cap Imp Fund (#604) in the amount of $18,530.50. The payment was for the backhoe purchase. Ryan Mapes motioned to approve the transfer of $74,122.00 from the Income Tax Fund to the General Fund, Street Fund, Water Cap Imp Fund, and Sewer Cap Imp Fund, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Annette Hasch requested a $27,588.21 transfer from the Income Tax Fund (#102) to the Sewer Sep Cap Imp Fund (#612). This is to pay the capitalized interest for the Phase #2 Sewer Separation Project. Barb Rife motioned to approve the transfer of $27,588.21 from the Income Tax Fund to the Sewer Sep Cap Imp Fund, seconded by Tim Boss. Vote: all yea.
Finance Director Annette Hasch requested a $50,000.00 transfer from the Income Tax Fund (#102) to the Police Fund (#208). Barb Rife motioned to approve the transfer of $50,000.00 from the Income Tax Fund to the Police Fund, seconded by Tim Boss. Vote: all yea.
Finance Director Annette Hasch requested a $13,377.67 transfer from the Income Tax Fund (#102) to the Sewer Cap Imp Fund (#604). Barb Rife motioned to approve the transfer of $13,377.67 from the Income Tax Fund to the Sewer Cap Imp Fund, seconded by Dan Workman. Vote: all yea.
Finance Director Annette Hasch asked to sign a contract with our Utility Software Company, CMI, to be put on an implementation list for a utility system upgrade. This is not a binding payment contract at this time, just holding a spot in line for implementation. Dan Workman motioned to allow Annette Hasch to sign CMI Software contract to be put on implementation list, seconded by Barb Rife. Vote: all yea.
Mayor Reinhart relayed that the Parking Ticket fines collected for June 2016 were $125.00. Mayor’s Court collected $622.00 for the month of June 2016.
Mayor Reinhart mentioned that the Police Department is ordering two police vests and that we also need to pay for ½ of one that was purchased by Antwerp Police Department.
Mayor Reinhart resubmitted a receipt for a hotel bill. The previous receipt had Defiance County Commissioners name on it.
Solicitor Mike Jones relayed that Annette Hasch had received Public Records Training on June 15, 2016. The Council may authorize Annette to represent the Village of Paulding Council members at this training on their behalf. Robert L Boyd motioned to authorize Annette Hasch, Finance Director, to attend Public Records Training for Council on June 15, 2016, seconded by Randy Daeger. Vote: all yea.
Solicitor Mike Jones also said that he was in contact with Sandy Bandy regarding the alley issue that Carol Merz brought up at the last council meeting. Sandy Bandy and her tenant, David Schroeder, have moved a fence back to help with parking and feel that they done everything possible that they can do to keep Mrs. Merz satisfied. Mike said the next step would probably be to have the matter discussed at a Street Committee to see if the alley should be improved, and if so, the property owners would be assessed by the benefit of the alley.
In the absence of a Village Administrator, Mike Jones suggested that a consensus of Council be made having the Mayor be authorized to sign the Water, Sewer, and Noxious Weed Assessments. In favor: Randy Daeger, Robert L Boyd, Ryan Mapes, Dan Workman, Tim Boss. Opposed: Barb Rife.
Mike Jones also mentioned that he and Harry Wiebe had been working in the past regarding some properties that need to be demolished for safety concerns. One property is on S. Coupland and a couple on W. Jackson Street. These would have to be demolished at the expense of the Village because they have been declared a public nuisance by the Police Chief. Advertisement of demolition would have to be made and bids would have to be accepted by Council to go forward on the demolition of these properties. This matter should be discussed further in a Safety Committee meeting. Mike Jones will check with Maumee Valley Planning about funding for this type of project.
Robert L. Boyd motioned for Council to move into Executive Session for to consider the employment of a public employee, seconded by Dan Workman. Vote: all yea.
Barb Rife motioned for Council to move into Regular Session, seconded by Robert L. Boyd. Vote: all yea.
The following meetings were scheduled:
· Committee of the Whole—Monday, July 11, 2016 @ 5:30 p.m.
· Safety Committee meeting—Tuesday, July 12, 2016 @ 5:30 p.m.
· Street Committee meeting—Tuesday, July 12, 2016 immediately after Safety meeting
Barb Rife motioned to pay the bills, seconded by Ryan Mapes. Vote: all yea.
Dan Workman motioned to adjourn, seconded by Ryan Mapes. Vote: all yea.