Paulding Village Council met in Regular Session on July 18, 2016, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Robert L. Boyd, Ryan Mapes, Danny Workman, Tim Boss and Barb Rife. Solicitor Mike Jones was present via Skype.
Barb Rife motioned to approve the minutes of the July 5th Council meeting, seconded by Ryan Mapes. Vote: all yea.
Ryan Mapes reported on the Street Committee meeting held on July 12, 2016. The following matters were discussed:
· The alley located between W. Perry and W. Jackson in the 500 block. It was discussed whether to improve the alley way or to vacate. It was suggested to get estimates for the improvement.
· Painting of the parallel, parking, and curbing lines. It was brought to council’s attention that some areas in town need to be repainted due to visibility issues. It was discussed that if the Village Utilities has the proper equipment it could be completed as time was available.
· Ohio Public Works Commission Grant/Loan-this application was for a project that would repave areas throughout the village that are in need of work. The loan portion totaled $505,000 and the grant totaled $500,000. The Solicitor is reviewing the specifics on the grant application for uncertainties which will be discussed at a future council meeting.
Ordinance No. 1518-16 re: An Ordinance Regulating Parking within the Village Limits of Paulding, Ohio, and Repealing Ordinance No. 961-87 and Ordinance No. 1504-15 in their entirety was read for the third time. Dan Workman motioned to approve legislation, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Annette Hasch asked for consensus of council if anyone would like to have a hearing regarding liquor permit renewal objections for C & Y Oil Company, Inc. Consensus of council was that no hearings are needed.
Mayor Reinhart said he has been approached by two different individuals who would like to buy some of the Village property. One of the lots is by the old water tower, one is the old Barnes Hotel lot, and one is where the old Village barn is at. Solicitor Mike Jones said that the Village would have to pass an Ordinance stating that said properties are no longer a benefit or use to the Village. The next step would be to advertise for bids. Sealed bids would be accepted at the Village and the highest bidder would buy the property.
Mayor Reinhart recommended James Brown for the position of Village Administrator. Tim Boss motioned to approve the appointment of James Brown as Village Administrator. There was no second. Motioned denied.
Mayor Reinhart said that we are getting estimates to replace a water line. The water line starts at the telephone alley and west to Walnut Street. It affects four houses on the south side of Harrison Street.
Mayor Reinhart presented two noxious weed assessment statements. They are as follows:
Cooper Elevator would like to know if the alley on the west side of their property has
been vacated or if it is still a through alley. Mike Jones suggested that they contact the Paulding County Engineers office.
Solicitor Mike Jones updated council about the demolition properties discussed at the July 5, 2016 Council Meeting. Mike said that he was in contact with Prosecutor Joe Burkard about the delinquent taxes on the Viola Williamson property. Joe will check with the Auditor’s office and the Treasurer’s office to see if the property has been certified for delinquency, and if so he will start the foreclosure proceeding for that property. The other property on W. Jackson was a church property so it was considered tax exempt. Mike called the Auditor’s office and told them that property was no longer used as a church and should not be tax exempt. This property would take two years before the taxes would become delinquent and could be certified as being delinquent. Mike suggested that this property be discussed further at a Safety Committee meeting.
Mike Jones talked to Jerry Smith about the cost of improving the alley by Mrs. Merz’s house. Jerry estimated that is would cost approximately $1,500 for stone, plus approximately two days of labor. This would probably need to be discussed further in a Street Committee meeting.
Dan Workman motioned to approve the bid for the Water Meter Pit Material Replacement made by Rath Builders in the amount of $60,495, seconded by Randy Daeger. Vote: all yea. Robert L. Boyd motioned for Mayor Reinhart and Finance Director Annette Hasch to sign and date contract documents, seconded by Ryan Mapes. Vote: all yea.
Ryan Mapes motioned to approve the bid for the Water Meter Pit Installation Replacement made by low bidder VTF Excavation, LLC in the amount of $389,865.16 with the option to adjust the number of pits installed to prevent going over the project estimate of Finance Director Annette Hasch to sign and date contract documents, seconded by Robert L. Boyd. Vote: all yea.
Dan Workman motioned to approve Pay Request #3 for Underground Pipe & Valve in the amount of $287,546.00 for the Water Meters, seconded by Tim Boss. Vote: all yea.
Randy Daeger motioned to approve Pay Request #3 for Access Engineering Solutions in the amount of $5,500 for the Water Meter Project, seconded by Barb Rife. Vote: all yea.
Dan Workman motioned to accept the Ohio Public Works Commission (OPWC), Grant Road Water Tower Improvement Project, in the amount of $104,500 and authorize Mayor Reinhart and Finance Director Annette Hasch to sign agreement, seconded by Randy Daeger. Vote: all yea.
Robert L. Boyd motioned to reject all bids for the Grant Road Water Tower Improvement project due to bids in excess of 110% of Engineers Estimate of $85,000, seconded by Tim Boss. Vote: all yea.
Barb Rife motioned to approve Pay Request #1 for Access Engineering Solutions in the amount of $6,750 for work done on the Grant Road Water Tower Improvement Project, seconded by Tim Boss. Vote: all yea.
Tim Boss motioned to accept the Ohio Public Works Commission (OPWC), Perry, Cherry, Emerald, and Various Streets Improvement Project in the amount of $1,005,000 and authorize Mayor Reinhart and Finance Director Annette Hasch to sign agreement, seconded by Randy Daeger. Vote: all yea.
Mike Jones addressed the Certificate of Substantial Completion for Phase 2 of the Combined Sewer Separation Project that needs to be signed by the Mayor. Joe Hotz from Jones & Henry wanted to make sure that Council knows that this report was as of April, 14, 2016 and that most of the items on the delinquent list have been completed. Dan Workman motioned for Mayor Reinhart to sign the Certificate of Substantial Completion for Phase 2 of the Combined Sewer Separation Project that was dated April 16, 2016, seconded by Ryan Mapes. Vote: all yea.
Mike Jones also mentioned that when the sewer line was replaced on Helen Street that the contractor had to dig through a cement pad. Most of the work was able to be done under the cement pad. Repair work needs to be done on the cement pad that was dug up. Jerry Smith was waiting on an estimate from Jay Dangler for that repair of the cement pad. The lot has a potential buyer so the realtor would like to get this repair done as soon as possible.
Randy Daeger wanted to say the fireworks that the Paulding Chamber of Commerce put on were very good.
The following meetings were scheduled:
· Utility Committee meeting—Tuesday, July 26, 2016 @ 6:00 p.m.
· Street Committee meeting—Tuesday, July 26, 2016 @ immediately after Utility meeting
· Buildings & Grounds Committee meeting—Wednesday, August 3, 2016 @ 5:30 p.m.
Barb Rife motioned to pay the bills, seconded by Robert L. Boyd. Vote: all yea.
Randy Daeger motioned to adjourn, seconded by Robert L. Boyd. Vote: all yea.