Paulding Village Council met in Regular Session on August 15, 2016, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Robert L. Boyd, Ryan Mapes, Danny Workman, Tim Boss and Barb Rife. Solicitor Mike Jones was present via Skype.
Randy Daeger motioned to approve the minutes of the August 1st Council meeting, seconded by Robert L. Boyd. Vote: all yea.
Clint Vance, Paulding School Board Member was present at the meeting inquiring about the new signs put up on Water Street in front of the school that the Mayor had put up. Council President Randy Daeger said that he felt that the matter should have been brought up during a Street Committee meeting before signs were put up. He wants signs taken back down until the Street Committee can meet to come up with a resolution. Mayor Reinhart stated that the Police Department is still going to write tickets whether signs are up or not. Randy motioned to have the Consensus of Council to have signs taken down, seconded by Barb Rife. Vote: all yea.
Anthony Diaz was present at the Council Meeting to discuss a sticker program for golf carts and utility vehicles. This program that he is proposing would generate revenue for the Village. Currently the golf carts can be plated with the State of Ohio, but the utility vehicles cannot. He would like to talk to the Street Committee regarding this matter.
Randy Daeger reported on the Buildings and Ground Committee meeting held on August 3, 2016. The future of the following village properties were discussed:
· The old utility office and garage on Williams Street. It is recommended that this property be sold after appraisal is complete.
· The old Barnes Hotel property located on Williams Street. It is recommended that this property be sold with a minimum bid being the cost that the Village paid for demolition.
· The old swimming pool property located on Caroline Street. It is recommended that this property not be sold. It is used for various projects as a staging area and would make a good site for a building in the future.
Barb Rife motioned to approve the Building & Grounds Committee’s report, seconded by Dan Workman. Vote: all yea.
Randy Daeger also reported that the air conditioner in the Police Department has quit. There has been three proposals received. Ryan Mapes was inquiring about natural gas instead of electric options. This matter will be discussed further at the Buildings & Grounds meeting.
Ordinance No. 1523-16 re: An Ordinance Vacating an Alley Located Between Lots 28 through 31 (North Side) an 40 through 43 (South Side) of Dix’s First Addition to the Village of Paulding, Paulding County, Ohio was read for the first time.
Joe Hotz and Mike Karafa from Jones & Henry Engineers were present at the Council Meeting. They came to discuss some outstanding issues from the Phase #2 Sewer Separation Project. The first item discussed was the budget status of said project. The project has an estimated funds available amount of $189,582.44. Mike Karafa asked Council if the tree replacement along Williams Street is still wanted. The budget for the tree allowance is $35,000. The next matter that was discussed was regarding the GPS Unit Allowance. This GPS Unit would allow the shop guys to be able to locate water meters and hydrants. The cost of the GPS Unit is $10,000. Jerry Smith said this system would allow them to update their maps and also keep track of maintenance and the service of the hydrants. Barb Rife motioned to purchase the GPS Unit, seconded by Robert L. Boyd. Vote: all yea. This purchase will be made through the Phase #2 Sewer Separation Project. Mike Jones asked if Phase #2 is done and whether or not Ordinance No. 1496-15 can be repealed. Mike Karafa and Joe Hotz feel that Phase #2 is substantially complete and that Ordinance No. 1496-15 can be repealed. The next project discussed was the Back Lot Sewer. This project is on the east side of Cherry Street and the west side of Williams Street from North Drive to Opossum Run. They are proposing the directional drilling of the new sewer line under the present one so that it can be installed from one end to the other end without interruption of service. After that is complete then they can change over the lateral connections one at a time. Dan Workman motioned to give Jones & Henry Engineers the authorization to get work agreements from the people that sewer line is affecting, seconded by Barb Rife. Vote: all yea. Mike Karafa also supplied the Council with a list of Illicit Connections for Phase I & II Sewer Projects. This list needs to be completed in order to get the total sewer separation from the private properties. Joe Hotz talked about the Compost Facility Map for the brush pile/mulch pile. Since the Village’s brush pile was registered with the State of Ohio in 1996, it is grandfathered in and only needed a 100ft set back from Flat Rock Creek. Current regulations need a 200ft set back.
Mayor Reinhart presented a noxious weed assessment statement. It was as follows:
Robert L. Boyd motioned to approve noxious weed assessment, seconded by Ryan Mapes. Vote: all yea.
Mayor Reinhart relayed that the Parking Ticket fines collected for July 2016 were $50.00. Mayor’s Court collected $1,090.00 for the month of July 2016.
Randy Crawford received a thank you card from the Paulding Chamber of Commerce for the help during the fireworks.
Mayor Reinhart received a resignation from Ronald Speiser II from the Paulding Fire Department effective August 4, 2016.
Ryan Mapes asked Jerry Smith about sink hole on Wall Street. Contractor VTF Excavation checked on this situation. This is second sink hole in that area. If another one appears, Jones & Henry will have VTF Excavation dig it all back up.
Barb Rife said she was approached about the John Paulding Days detour. The Mayor said roads are getting damaged because of detour.
Mayor Greg Reinhart asked that Council go into Executive session to discuss the employment of a public employee.
Randy Daeger motioned for Council to move into Executive Session to consider the employment of a public employee, seconded by Robert L. Boyd. Vote: all yea.
Randy Daeger motioned for Council to move into Regular Session, seconded by Robert L. Boyd. Vote: all yea.
Mayor Reinhart recommended Robert Fisher for the position of Village Administrator.
The following meeting was scheduled:
· Street Committee meeting—Monday, August 22, 2016 @ 5:30 p.m.
· Building & Grounds Committee meeting—Monday, August 22, 2016, immediately after Street Committee
· Ordinance Committee meeting—Tuesday, August 23, 2016 @ 5:30 p.m.
Randy Daeger motioned to pay the bills, seconded by Tim Boss. Vote: all yea.
Ryan Mapes motioned to adjourn, seconded by Randy Daeger. Vote: all yea.