How to Create a Voting Form in Microsoft Forms

Creating a voting form in Microsoft Forms allows you to collect votes or opinions effectively and efficiently. This article will guide you through the process, ensuring you create a well-designed and functional voting form.

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Before we delve into the specifics, make sure you have a Microsoft 365 subscription with access to Microsoft Forms.

the screenshot shows how to set up an email form in wordpress and what is displayed
the screenshot shows how to set up an email form in wordpress and what is displayed

Creating a New Voting Form

Begin by accessing Microsoft Forms and selecting 'Create'. Then, choose 'Voting Form' from the available templates.

iVOTE | Online Voting System - Jenny Fernandez
iVOTE | Online Voting System - Jenny Fernandez

This templates sets the groundwork with a 'Subject' and a 'Date' field, which are standard for voting forms.

Form Title and Description

Premade templates for Microsoft Forms
Premade templates for Microsoft Forms

Start by renaming your form with a clear and concise title. Also, add a brief description to provide context for your voters.

Example: Title - "Employee of the Month Voting - June 2023", Description - " Vote for the employee who has shown exceptional performance in June."

Adding Choices

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How to Create a Fillable Form in Word | Microsoft Word Tutorials

In a voting form, choices represent the options voters can select. Click on '+ Add choice' to include your options. You can add up to 50 choices.

Tip: Make your choices clear and distinct. You can also organize them using the up/down arrow icons or grouping them into categories.

Customizing the Voting Form

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Capture data in Microsoft Forms to create a new template agreement in SharePoint

Microsoft Forms offers several customization options to make your form more engaging and relevant.

Click on the three dots (⋮) at the top right corner of a choice to access these customization options.

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Required Choices

Mark a choice as required to make sure voters select it. This is useful when you need voters to make a specific selection.

Tip: You can have all choices required, but remember to provide an 'Other' choice with a text box for voters to specify alternative responses.

Image and GIF Support

Forms now support images and GIFs, making your form more visually appealing. Click on the image icon (camera) to upload or select an image from your OneDrive.

Note: Ensure the images are relevant, not too large, and accessible to all voters.

Question and Answer Customization

You can rename a choice to a question, which then becomes a 'Choice' field. This is helpful when you need to collect more than one piece of information.

Example: 'Question - Why do you think this employee deserves to win?' with 'Answer' as the choice field.

Previewing and Sharing the Voting Form

Before distributing your form, preview it using the 'Eye' icon at the top right corner to ensure everything is working as expected.

Once satisfied, click on 'Share'. You can share the form via email, link, or embed it into a Microsoft Teams or a SharePoint site.

Tracking Responses

To stay updated with the responses, turn on the 'Track responses' toggle. This adds a 'Response' field, allowing you to identify voters by their email addresses.

Note: Only the form creator and those granted permission can view voters' identities.

With these steps, you're well on your way to creating an engaging and functional voting form in Microsoft Forms. Happy voting!