AH-GWAH-CHING SANATORIUM (MINNESOTA STATE SANATORIUM):

An Inventory of Its Patient Records at the Minnesota Historical Society

Government Records

Part or all of this collection is restricted.
For details, please see restrictions.

OVERVIEW


	Creator:	Minnesota Sanatorium for Consumptives.
	Title:	Patient Records.
	Dates:	1908-1975.
	Language:	Materials in English.
	Abstract:	Records containing information on patients, many on individual patients. They include movement of population records (1908-1975); monthly reports to the State Board/Dept. of Health (1932-1947, 1952-1954); patient admission/application files (1909-1961), examination/X-ray records (1920-1953) and social histories (1953-1961); post-mortem reports (1920-1927, 1935-1961), death records (1921-1953), and cemetery record (1940-1947, 1959); patient follow-up letters (1934-1940); and birth certificate stubs (1937-1941).
	Quantity:	13.0 cubic feet (13 boxes).
	Location:	See Detailed Description for shelf locations.

The movement of population records are divided into several daily, weekly, and monthly subsections and contain data on admission, discharge, and population statistics--female, male, resident, non-resident, and Indian. The monthly reports include details on patients diagnosed in or admitted to the sanatorium.

The patient admission/application files include patient application forms, correspondence, and discharge data, while the examination/X-ray records mainly concern non-patients served at the sanatorium or off-site by sanatorium staff, particularly among the Indian population and at schools and public screenings, often under the auspices of the Christmas Seal program. The social histories detail individual patient's family and background.

The post-mortem reports, death records, and cemetery record document patient deaths and burials. The patient follow-up letters are questionnaires submitted to former patients seeking data on their health and treatment since discharge.

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ADMINISTRATIVE INFORMATION

Access Restrictions:

Some of these records include private information about individuals. Records with private information are closed for 75 years from date of last entry in the record. The restricted records are noted in the finding aid. Researchers must apply for permission to use these records. Please consult library staff for more information.

Preferred Citation:

[Indicate the cited item and/or series here]. Minnesota Sanatorium for Consumptives. Patient Records. Minnesota Historical Society.

See the Chicago Manual of Style for additional examples.

Accession Information:

Accession numbers: 995-125; 993-21; 2010-34

Processing Information:

Processing and cataloging of this collection was supported with a Basic Project grant awarded by the National Historical Publications and Records Commission (NHPRC).

Catalog ID number: 001734060

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DETAILED DESCRIPTION


Location
106.I.10.2F	Monthly movement of population reports, January 1908-July 1941. 3 folders.
		Statistical data only; includes numbers admitted, readmitted, transferred, discharged, and died; totals, and daily averages.


Daily movement of population reports, October 1931-1975. 14 folders.
	RESTRICTED
	Includes date, name and patient number of those admitted and discharged, and population statistics—female, male, and total.
	Note to user: Entries continue into the period after 1962 when the sanatorium officially became the Ah-Gwah-Ching Nursing Home.
	October 1931-1953. 7 folders.
	[Missing 1954.]
	1955-June 1959. 2 folders.
	July 1959-January 1962.
	February 1962-1963.
		Includes compiled statistics for February 1956-January 1962.
	1964-March 1975. 3 folders.


		Weekly/monthly movement of population register, 1932-1934. 1 volume in 1 folder.
			Statistical data only; data covers a number of state institutions and lists residents, non-residents, total, vacancies, applications, and capacity.


Location
106.I.9.4F	Monthly reports to State Board/Department of Health, 1932-1947, 1952-1954. 16 folders.
		RESTRICTED
		Monthly reports of patients diagnosed in or admitted to the sanatorium. They list patients’ name, race, sex, age, residence, county, date admitted, diagnosis, and comments.


		Weekly movement of population reports, Indian, 1940.


		Weekly movement of population reports, 1946-1947.


	Patient admission/application files, 1909-1961:
		RESTRICTED
		Includes application forms; correspondence, mainly between the superintendent and non-sanatorium doctors concerning patients, but some with patients and county boards about payment and patient transfer; and discharge data.
		Patient charts and application correspondence, 1909.
		Admission and discharge reports, 1909.
		Patient charts, 1910.
		Reports of admission and discharge, 1910.
		Patient charts and application correspondence, 1911.
		Applications for admission, 1911.
			All files with this title include correspondence with the superintendent.
		Patient applications not accepted, 1911. 3 folders.
		Patient applications (miscellaneous), 1911. 3 folders.
		Admission and discharge reports, 1911.
Location
106.I.9.5B		Patient applications: Accepted but failed to come, 1911.
		Non-resident (non-Minnesota) patient applications, 1911.
		Applications for admission, 1912. 8 folders.
		Correspondence concerning patient applications, 1912.
		Patients discharged, 1912.
		Applications for admission, 1913. 4 folders.
		Patients discharged, 1913.
		Correspondence regarding applications, 1913.
		Admission and discharge reports, 1913-1916. 2 folders.
		Applications for admission, 1914. 3 folders.
Location
106.I.9.6F		Applications for admission, 1914. 6 folders.
		Correspondence regarding applications, 1914. 3 folders.
		Patient applications, 1914.
		Applications for admission, 1915. 8 folders.
		Applications for admission, 1916. 5 folders.
Location
106.I.9.7B		Applications for admission, 1916. 2 folders.
		Applications for admission, 1917. 9 folders.
		Admission and discharge reports, 1917.
		Applications for admission, 1918. 7 folders.
		Waiting lists: Women, 1920-1923.
			Applications and correspondence.
		Waiting lists: Men, 1920-1923.
			Applications and correspondence.
		Waiting lists: Children, 1922-1924.
			Applications and correspondence.
		Applications not accepted, 1920-1925.
Location
106.I.9.8F		Applications not accepted, 1920-1925. 3 folders.
		Applications accepted, failed to come, 1920-1924. 4 folders.
		Applications accepted, failed to come, 1922-1924. 3 folders.
		Applications not accepted, 1924-1925. 3 folders.
		Patients notified but failed to come, 1925-1927. 2 folders.
		Applications not accepted, 1926-1927. 3 folders.
Location
106.I.9.9B		Applications on file: Female, 1926-1927.
		Applications on file: Children, 1927.
		Admission and discharge reports, 1927-1929.
		Patients sent for but didn't come/applications not accepted, 1929-1930.
		Applications not accepted, 1930-1931.
		Patients sent for but failed to come, 1930-1931. 2 folders.
		Applications: Male, 1931.
		Applications not accepted, 1931-1932.
		Patients sent for but failed to come, 1931-1933. 2 folders.
		Applications not accepted, 1932.
		Patients sent for but failed to come, 1932-1934.
		Correspondence relating to admission, 1932-1934.
		Patient waiting list, 1933.
		Applications not accepted, 1933.
		Applications: Female, 1934-1935.
		Applications: Male, 1934-1935.
		Applications not accepted, 1934-1935.
		Patients sent for but failed to come, 1934-1935.
		Correspondence relative to admission of patients, 1934-1935.
		Applications: Indian female, 1935-1936.
		Applications: Indian male, 1935-1936.
		Applications: White female, 1935-1936.
		Applications: White male, 1935-1936.
		Patient applications not accepted, 1935-1936.
		Patients sent for but failed to come, 1935-1936.
		Indian patients sent for, 1935-1936.
		Indian patients sent for but failed to come, 1935-1936.
		White patients sent for, 1935-1936.
		Indian patients: General correspondence, admissions, 1935-1936.
		White patients: General correspondence, admissions, 1935-1936.
		Patients going against advice, [circa 1935-1936].
		Applications: Female, 1936-1937.
		Applications: Male, 1936-1937.
		Patients sent for, 1936-1937.
		Patients sent for but failed to come, 1936-1937.
		General correspondence, admission of patients, 1936-1937.
		Applications: Female, 1937-1938.
		Applications: Male, 1937-1938.
		General correspondence, admission of patients, 1937-1938.
		Applications: Male, 1938-1939.
		General correspondence, admission of patients, 1938-1939.
		Applications, dead file, 1939-1940.
		General correspondence, admission of patients, 1939-1940.
		Applications, dead file, 1940-1941.
		General correspondence, admission of patients, 1940-1941.
		Patients' statements of discharge, 1940-1941.
Location
106.I.10.3B		Applications: Female, 1941-1942.
		Applications: Male, 1941-1942.
		Applications: Indian female, 1941-1942.
		Applications: Indian male, 1941-1942.
		Applications, dead file, 1941-1942.
		Applications, general correspondence, 1941-1942.
		Applications: Indian female, 1942-1943.
		Applications: White female, 1942-1943.
		Applications: Closed file, 1942-1943.
		Applications, general correspondence, 1942-1943.
		Waiting lists (old).
		Applications: Indian female, 1943-1944.
		Applications: Indian male, 1943-1944.
		Applications: White female, 1943-1944.
		Applications: White male, 1943-1944.
		Applications: White female (closed), 1943-1944.
		Applications: White male (closed), 1943-1944.
		Applications, general correspondence, 1943-1944.
		Applications: Indian female, 1944-1946.
		Applications: Indian male, 1944-1946.
		Applications: White female, 1944-1946.
		Applications: White male, 1944-1946.
		Applications: Closed file, 1944-1946.
		Applications, general correspondence, 1944-1946.
		Applications: Indian female, 1946-1948.
		Applications: Indian male, 1946-1948.
		Applications: White female, 1946-1948.
		Applications: White male, 1946-1948.
		Applications: Closed file, 1946-1948. 2 folders.
		Applications, general correspondence, 1946-1948.
		Applications: Indian female, 1949-1951.
		Applications: Indian male, 1949-1951.
		Applications: Closed file, 1949-1951.
		Applications, general correspondence, 1949-1951.
		Applications: Closed file, White, 1952-1953.
		Applications: Closed file, Indian, 1953-1955.
		Applications: Closed file, White, 1953-1955.
		Applications: Female, White, 1956.
		Applications: Closed file, 1956-1959. 3 folders.
		Applications: Indians, closed, 1957-1958.
		Applications: White, closed, 1960.
		Admissions, three day checks and diagnostic, 1960.
		Applications: White, 1961.
		Applications: Indian, closed, 1961.
		Applications, White, closed, 1961.
		Admissions, three day checks and diagnostic, 1961.


Location
106.I.9.10F	Patient examination/X-ray records, 1920-1953:
		Examinations, non-patients, 1920-1921.
			Lists name, address, date of examination, case number, physical examination notes, and descriptive comments on tuberculosis examination.
		Examinations, non-patients, 1922-1924.
		Examinations, non-patients, 1924-1925.
		Examinations, non-patients, 1926-1927.
		Examinations, non-patients, 1927-1928.
		Outside X-rays, 1929-1930.
			Taken at schools, public screenings, and among the Indian population. Each one lists name and assigned number; details condition of heart, diaphragm, and each lung; and gives conclusion. Includes a sample letter to parents explaining recent examination given their child under the auspices of the Christmas Seals.
		Examinations, miscellaneous non-patients, 1930.
			Some are employees.
		Outside X-rays, 1930-1931.
		Outside X-rays, 1931-1932.
			Mainly Indians and staff.
		Outside examinations, 1933-1934.
			Consultations sent to the sanatorium by outside doctors.
		X-rays (outside X-rays, letters and readings to doctors), 1933-1934.
		X-rays done elsewhere and sent to the sanatorium to be read.
		Outside examinations, 1934-1935.
		X-ray reports (Indians), 1934-1935.
		X-ray reports, 1934-1935.
			Both X-rays sent for reading and patients sent to the sanatorium for X-rays.
		Outside examinations, 1935-1936.
		X-ray reports, 1935-1936. 3 folders.
		Outside examinations, 1936-1937.
		X-ray reports: White, 1937.
		Outside examinations, 1937-1938.
		Outside pneumothoracies, 1937-1938.
		X-ray reports: Indian, 1937-1938.
		X-ray reports: White, 1937-1938.
		Out-patient and recopied in-patient pneumothoracic records, 1938-1939.
		X-ray reports: Indian patients, 1938-1939.
		X-ray reports: White patients, 1938-1939. 4 folders.
Location
106.I.10.1B		X-ray reports: Indians, 1939-1940.
		X-ray reports: White, 1939-1941. 13 folders.
			Acknowledgment letters.
		X-ray reports: Indian, 1941-1942.
		X-ray reports: White, 1942. 13 folders.
		X-ray reports: Indian, 1943.
Location
106.I.10.4F		X-ray reports: White, 1943. 12 folders.
		X-ray reports: Indian, 1944.
		X-ray reports: White, 1944. 10 folders.
		X-ray reports: Indian, 1945.
		X-ray reports: White, 1945. 12 folders.
		X-ray correspondence: Indian, 1944-1946.
		Mobile unit findings, St. Louis County Indians, 1945-1946.
		X-ray routine lab lists and physical work schedule, 1946-1947. 2 folders.
		X-ray correspondence, Indian, 1946.
		X-ray correspondence, Indian, 1946-1948.
		X-ray correspondence, White, 1946. 12 folders.
		X-ray correspondence, Indian, 1947.
		X-ray correspondence, White, 1947-1948. 3 folders.
		Out-patient correspondence, Indian, 1947-1948.
		Out-patient correspondence, White, 1947-1948.
		X-ray correspondence, Indian, 1950-1952.
		Out-patient services, Indian, 1953.


Post-mortem reports, 1920-1927, 1935-1961. 6 folders.
	One sheet per patient. Data includes name, hospital number, expiration date and time, autopsy date and time, both a general description of the body and detailed descriptions of selected organs, specimens saved, diagnosis, and physician signature.
	July 1920-June 1924. 2 folders.
	August 1924-June 1927.
		Reports, Nos. 1-147, 1935-1947. 2 folders.
		Reports, 1948-1961.


Location
106.I.10.5B	Lists of patients' deaths, 1921-1932, 1940-1942.
		Missing 1928. 1940-1942 cover only deaths among former patients.


		Deaths register, June 1933-June 1953.
			Includes patient's name and address, date and hour of death, date and hour removed, embalmer. There is some overlap between this volume and the following volumes.


		Cemetery book, 1940-1947, 1959. 1 volume.
			Plot diagram and one page per burial including a copy of the burial permit and data on the service: Conducted by, pallbearers, and gravediggers. The fifteen graves were transferred to Evergreen Cemetery in Walker in September 1959. There are also removal permits for each and correspondence and documentation of the move.


		Patient follow-up letters, 1934-1940. 8 folders.
			RESTRICTED
			Questionnaires sent to former patients in December 1935, January 1938, December 1939, and December 1940; seeks comments on general state of health, further treatment, working and marital status, pregnancies, and further surgeries. Includes some statistical data.


		Birth certificate stubs, 1937-1941.
			OPEN FOR USE.
			Three entries; no illegitimate births. Data includes date and place of birth, name, and parental information.


	Social histories, A-Z, 1953-1961. 20 folders.
		RESTRICTED
		Alphabetical by patient surname; may include name, case number, hour, date, address, maintained by, sex, race, marital status, citizen, veteran, social security number, religion, occupation, education, birth place and date, mothers', fathers', siblings’ and husband and children's names and birthplaces and dates, family physician, two relatives or friends, admitting officer.
		A-He. 8 folders.
Location
106.I.10.6F		Hi-Z. 12 folders.


		TB patients cards, circa 1950s-1960s. Partial card file box.
			RESTRICTED
			Arranged alphabetically by surname; include patient name, number, address, and admission and discharge dates.


		Mental discharge cards, circa 1950s-1960s. Partial card file box.
			RESTRICTED
			Arranged alphabetically by surname; include patient name, number, billing address, and admission and discharge dates.

RELATED MATERIALS

The daily movement of population reports continue into the period after 1962 when the sanatorium officially became the Ah-Gwah-Ching Nursing Home.

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CATALOG HEADINGS

This collection is indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers desiring materials about related topics, persons or places should search the catalog using these headings.

Topics:: Cemeteries -- Minnesota.; Indians of North America -- Diseases -- Minnesota.; Medical screening -- Minnesota.; Nursing homes -- Minnesota.; Sanatoriums -- Minnesota.; Seals and labels (Philately).; Tuberculosis -- Hospitals -- Minnesota.; Tuberculosis -- Mortality -- Minnesota.; Tuberculosis -- Minnesota -- Statistics.; Tuberculosis -- Diagnosis -- Minnesota.; Tuberculosis in children -- Diagnosis -- Minnesota.; Tuberculosis -- Patients -- Minnesota.; Tuberculosis -- Reporting -- Minnesota.; Tuberculosis -- Treatment -- Minnesota.; X-rays.

Organizations:: Ah-Gwah-Ching Nursing Home (Minn.); Minnesota. Department of Health.; Minnesota State Sanatorium.

Places:: Ah-Gwah-Ching (Minn.).; Minnesota -- Statistics, Vital.

Document Types:: Birth records -- Minnesota.; Death records -- Minnesota.; Burial records -- Minnesota.

Functions:: Admitting.; Diagnosing.; Registering.; Releasing.

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AH-GWAH-CHING SANATORIUM (MINNESOTA STATE SANATORIUM):

OVERVIEW

SCOPE AND CONTENTS

ADMINISTRATIVE INFORMATION

DETAILED DESCRIPTION

RELATED MATERIALS

CATALOG HEADINGS