WILLMAR STATE HOSPITAL:

An Inventory of Its Patient Records at the Minnesota Historical Society

Government Records

Part or all of this collection is restricted.
For details, please see restrictions.


Expand/CollapseOVERVIEW

Creator:Willmar State Hospital.
Title:Patient Records.
Dates:circa 1907-2008.
Language:Materials in English.
Abstract:Records documenting patients in the hospital, including statistical records and patient indexes, population movement reports, inmate property record, admission log books, autopsy and death records, tuberculosis reports, commitment papers, burial records, and surgical records.
Quantity:32.0 cubic feet (26 boxes and 2 partial boxes).
Location: See Detailed Description for shelf locations.

Expand/CollapseADMINISTRATIVE INFORMATION

Access Restrictions:

Some of these records include private information about individuals. Records with private information are closed for 75 years from date of last entry in the record. The restricted records are noted in the finding aid. Researchers must apply for permission to use these records. Please consult library staff for more information.

Preferred Citation:

[Indicate the cited item and/or series here]. Willmar State Hospital. Patient Records. Minnesota Historical Society.

See the Chicago Manual of Style for additional examples.

Accession Information:

Accession numbers: 989-106; 989-59; 2010-22; 2012-11

Processing Information:

NHPRC logo

Processing and cataloging of this collection was supported with a Basic Project grant awarded by the National Historical Publications and Records Commission (NHPRC).

Catalog ID number: 001728053


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DETAILED DESCRIPTION

Expand/CollapsePATIENT INDEXES

Location
129.G.3.1B-1Patient index cards, Series 1, circa 1907-1999.
RESTRICTED
Information may include patient name, patient number, date committed or admitted, residence, birth date, sex, race, religion, social security number, discharge or transfer date, diagnosis, and family contacts.
Aab-Brog.
Location
129.G.3.1B-2Broh-Egg.
Location
129.G.3.2F-1Ehm-Hansen, E.
Location
129.G.3.2F-2Hansen, F.-Johnson, O.
Location
129.G.3.3B-1Johnson, P.-Lew.
Location
129.G.3.3B-2Lex-New.
Location
129.G.3.4F-1Ngu-Rend.
Location
129.G.3.4F-2Renk-Spo.
Location
129.G.3.5B-1Spr-Welk.
Location
129.G.3.5B-2Well-Zyv.
Location
129.G.3.5B-2Patient index cards, Series 2, circa 1920s-2006.
RESTRICTED
Information may include patient name, medical record number, date admitted, address, county, birth date, sex, race, religion, marital status, social security number, diagnosis, and discharge address. Some of the cards are labeled Inebriate; some are labeled Outpatient.
Aak-Breu.
Location
129.G.3.6F-1Brev-Fort.
Location
129.G.3.6F-2Foss-Jira.
Location
129.G.3.7B-1Job-Marl.
Location
129.G.3.7B-2Marm-Poss.
Location
129.G.3.8F-1Post-Sull.
Location
129.G.3.8F-2Sum-Zyv.
Location
129.G.3.8F-2Patient index cards, Series 3, circa 1920s-1980s.
RESTRICTED
Information may include patient name, medical record number, date admitted, address, county, birth date, sex, race, religion, marital status, social security number, diagnosis, and discharge address.
Aab-Ant.
Location
129.G.4.1B-1Apa-Devil.
Location
129.G.4.1B-2Devin-Heidem.
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129.G.4.2F-1Heiden-Lewe.
Location
129.G.4.2F-2Lewi-Ond.
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129.G.4.3B-1One-Smith, La.
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129.G.4.3B-2Smith, Le-Zeil.
Location
129.I.11.7BState Hospital/Farm for Inebriates: Index to Patients, Case File Nos. 1-4827, December 1912-June 1945. 1 folder.
Arranged in numerical order by case file number; includes case file number, patient’s name, and date of admission.
Willmar State Asylum: Index to Patients, Case File Nos. 1-3102, August 1917-October 1944. 1 folder.
Arranged in numerical order by case file number; includes case file number, patient’s name, and date of admission.

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Expand/CollapseADMISSION AND DISCHARGE RECORDS

Location
129.I.11.9BAdmission log books, 1955-2005
These three sets of log books were compared and each set includes unique information regarding patients admitted to the hospital. Information may include patient name, admission date, medical condition, file number, and county of residence.
Admissions log books, October 1955-July 2005. 13 volumes and 5 folders.
RESTRICTED
Glacial Ridge Training Center [GRTC] admissions log books, June 1972- January 1996.
RESTRICTED
Location
129.I.11.10.FAdmissions log books, April 1968-December 1975. 3 volumes and 1 folder.
RESTRICTED
Location
129.I.11.7BAdmissions/discharge report, 2008.

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Expand/CollapseSTATISTICAL RECORDS

Location
129.I.11.7BState Hospital/Farm for Inebriates: Statistical Record, Case File Nos. 1-899, December 1912-November 1916. 5 folders.
Willmar State Asylum: Statistical Record, Case File Nos. 1-702, August 1917-April 1924. 3 folders.
Indexed.
Statistical record book, 1916-1930. 5 folders.
Information includes name, residence, personal description, education, family history, habits, special history or remarks, and date of discharge.
Hospital Farm for Inebriates, Nos. 900-1299, November 1916-October 1924. 3 folders.
Willmar State Asylum, Nos. 1300-1750, November 1924-January 1930. 2 folders.
Location
129.I.11.8FPopulation movement reports, 1937-June 1972, July 1993-March 1995. 7 folders.

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Expand/CollapseMEDICAL RECORDS

Location
129.I.11.10FAutopsy records:
1943-1949.
RESTRICTED
Information includes patient name and file number, brief patient history, date of death, doctor, and post mortem examination of remains.
1951-1987. 1 volume.
RESTRICTED
Record may include name, age, date and hour patient expired, and doctor.
Register of operations, 1953-1976.
RESTRICTED
Register may include patient name, date of operation, hospital number, room number, surgeon, pre and post operative diagnosis and operation performed.
Minor surgery done on wards, 1962-1976. 1 volume.
RESTRICTED
Record may include patient name, date, case number, ward, procedure, and doctor name.
Death reports, September 1953-June 1980. 3 folders.
RESTRICTED
Records include name, age, cause of death, autopsy results, and physician notes; also includes medical staff meeting minutes, September 1953-April 1954.
Tuberculosis report books, 1923-1976. 7 folders.
RESTRICTED
Monthly reports of tuberculosis patients, information may include name, age, date admitted, and state of disease and residence.

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Expand/CollapseMISCELLANEOUS RECORDS

Location
129.I.11.8FPatient files:
Turnquist, John, 1912-1915.
Anderson, John B., 1917-1923.
Inmate property record book, 1918-1947.
Records include property of patients transferred from the Fergus Falls, Moose Lake, Anoka, St. Peter and Rochester State Hospitals to the Willmar State Asylum.
Location
129.I.11.10FStaff notes on Patients C-5 and C-7, 1978-1981.
RESTRICTED
Location
109.B.11.12FCommitment papers, 1912, 1915-1920.
For patients who died or were discharged prior to 1967; consist of file nos. 2-4, 1912, and nos. 516-1206, 1915-1920. The latter are incomplete.
Location
112.K.15.6FIndex to circa 1912-1976 burials in cemetery, undated.
Compiled by hospital staff from extant records at the facility.

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Expand/CollapseCATALOG HEADINGS

This collection is indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers desiring materials about related topics, persons or places should search the catalog using these headings.

Topics:
Autopsy -- Minnesota.
Cemeteries -- Minnesota.
Medical records -- Minnesota.
Mentally ill -- Mortality -- Minnesota.
People with mental disabilities -- Institutional care -- Minnesota.
People with mental disabilities -- Medical care -- Minnesota.
People with mental disabilities -- Mortality -- Minnesota.
Psychiatric hospital patients -- Minnesota -- Statistics.
Psychiatric hospitals -- Minnesota -- Administration.
Psychiatric hospitals -- Admission and discharge -- Minnesota.
State hospitals -- Minnesota -- Administration.
State hospitals -- Admission and discharge -- Minnesota.
Tuberculosis -- Hospitals -- Minnesota.
Organizations:
Asylum for the Insane at Willmar (Willmar, Minn.).
Glacial Ridge Vocational Cooperative Center No. 951 (Willmar, Minn.).
Hospital Farm for Inebriates (Willmar, Minn.).
Willmar Regional Treatment Center (Willmar, Minn.).
Document Types:
Burial records -- Minnesota.
Vital statistics -- Minnesota.

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