RAMSEY COUNTY: ST. PAUL: COMPTROLLER:
An Inventory of Its Miscellaneous Records at the Minnesota Historical Society
Government Records
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| Creator: |
Saint Paul (Minn.). City Comptroller.
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| Title: | Miscellaneous Records. |
| Dates: | 1854-1973. |
| Language: | Materials in English. |
| Abstract: | The files include a register of miscellaneous documents, including bonds, oaths, agreements, and leases (1884-1926);
records of payments for city improvements (1888-1889); license record (approximately 1895-1896) covering licensing of liquor sale, butchers,
peddlers, secondhand stores [pawnshops?], cabs and hacks, and "intelligence offices" [detective agencies?]; lease record (1858); city real
estate, property, and WPA project records (1917-1929, 1937-1939); a register of city officials' bonds (1916-1925); city comptroller's and
departmental estimates of expenses (1911-1916); and a variety of miscellaneous receipt, expenditure, and cash flow records. |
| Quantity: | 5.6 cubic feet (5 boxes, 1 partial box). |
| Location: | See Detailed Description for shelf locations. |
The license record also contains a list of workhouse inmates for January to November 1899.
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Availability:
The collection is open for research use.
Preferred Citation:
[Indicate the cited item and/or series here]. Saint Paul (Minn.). City Comptroller. Miscellaneous Records. Minnesota Historical Society.
See the Chicago Manual of Style for additional
examples.
Accession Information:
Accession numbers: None; 990-127; 993-103; 2024-9
Processing Information:
Catalog ID number: 990017103070104294
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DETAILED DESCRIPTION
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| Location | |
| 108.F.9.4F | | Register of Miscellaneous Documents, 1884-1926 (bulk 1912-1916). 1 volume: |
| | | Includes a brief index of document types registered. These, with the page numbers on which their registers begin, are enumerated below. |
| | | Indemnifying bonds, 1914-1915. |
| | | | Page 40. |
| | | City employees' oaths of office, 1912-1917. |
| | | | Page 50. City officers, administrative staff, police, council members, attorneys, plumbers, and others performing services for the city. |
| | | Pawnbrokers, 1912-1916. |
| | | | Page 100. |
| | | City employees’ bonds, 1912-1916. |
| | | | Page 126. |
| | | Bonds for others performing services for the city, 1912–[1916?]. |
| | | | Page 150. |
| | | Releases, injuries received while on duty, 1910-1917. |
| | | | Page 210. |
| | | Miscellaneous papers filed with comptroller, 1889-1925. |
| | | | Page 215. |
| | | Acceptances of ordinances, 1902-1917. |
| | | | Page 225. |
| | | Agreements, 1884-1925. |
| | | | Page 227. |
| | | Leases, 1899-[1926]. |
| | | | Page 235. |
| | | Miscellaneous papers, contracts, agreements, 1899-1920. |
| | | | Page 250. Many pages are annotated as void or transferred. |
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| | Departmental Revenue Record A, [1918]. 1 volume. |
| | | Analysis of receipts, by account, for the year 1918. Spine title says 1914; mostly blank pages. |
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| | Classification and Recapitulation of Cash Receipts, January-June 1914. |
| | | Similar information to Departmental Revenue Record A. |
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| | City Orders, 1888-[1899]. 1 volume. |
| | | Record of payments for city improvements, including alley openings, sewers, furnishings for city buildings, sprinkling, grading, carpentry, etc. Alphabetical by name of payee. |
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| | License Record, [approximately 1895-1896]. 1 volume. |
| | | Liquor (pages 1-9), butchers (pages 20-23), peddlers (pages 30-31), second-hand stores (page 32), cab and hack (pages 34-35), and intelligence offices (page 37). Also includes Superintendent of
Workhouse Record of Inmates, January-November 1899 (pages 38-50), giving name, crime, and sentence. It is unclear whether this is a comptroller’s record book. |
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| | Daybook, 1861-1882. 1 volume. |
| | | Includes apportionments; after approximately 1870, becomes exclusively apportionments. |
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| | [Cash Receipts and Disbursements, Special Funds and Accounts], [1914]-1915. 1 volume. |
| | | Journal entries, classified by account. |
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| Location | |
| 126.A.15.2F | | [Record of Payments, Contracts, Bonds, and Certificates of Indebtedness Approved], 1854-1857. 1 volume. |
| | | Lists of contracts and bonds approved, and of certificates [of indebtedness] issued and approved. A label pasted on the cover reads: Contracts Approved and Bonds and Certificates Issued.
Some information may precede the separately cataloged Sinking Fund Committee Records. |
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| | Lease Record, 1858. 1 volume. |
| | | Records the lessor, lessee, lease number, lease date, and specifics on the location and terms of each lease. Apparently all are for real property and between private individuals. A city officer,
possibly the comptroller, may have been serving as a recording office or notary. |
| | | | | | | | | | | |
| | [Miscellaneous Record Book], 1856-1869. 1 volume: |
| | | Daybook of Comptroller’s Accounts with the City Treasurer for City Receipts and Expenses, 1856-1857. |
| | | | Pages 1-66. |
| | | Transcripts of Letters by Van Hannen[?], City Comptroller, 1859-1861. |
| | | | Pages 67-82. |
| | | Daybook or Blotter Entries, for City Expenses (some in journal form), 1864-1869. |
| | | | Pages 86-401. |
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| Location | |
| 108.F.9.3B | | Index to Deeds, undated. 1 volume. |
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| | Index to Deeds and Mortgages, 1861. 1 volume. |
| | | The records that these two volumes index have not been located. |
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| Location | |
| 126.A.15.2F | | Letter from City Attorney, Regarding Special Assessment Property Sales Requirements, October 1, 1892. 1 volume. |
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| | Journal, 1859-1864. 1 volume. |
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| | Ledgers, 1859-1867. 3 volumes: |
| | | 1859-1861. |
| | | 1859-1860. |
| | | | Indexed. |
| | | [1855-1867?]. |
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| | Account Book, 1856-1864. 1 volume. |
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| | Cash Receipts, 1859-1860. 1 volume. |
| | | On cover: Received for Taxes. |
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| | Record of [Assessments?], Bonds, Certificates, 1857-1860. 1 volume. |
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| | Receipts and Disbursements Record, 1860-1863. 1 volume. |
| | | Newspaper clippings of city council proceedings are pasted over several pages. |
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| Location | |
| 108.F.10.3B | | Trial Balances, 1916-1948, 1970-1973. 4 volumes. |
| | | Monthly summaries of transactions in each city account. |
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| | Rental Ledger, 1922-1969. 1 volume. |
| | | Indexed; record of payments to city for rental of city buildings and property. Includes names of renters/leasees, descriptions of property,
financial record of rental transactions, and council ordinance approving rental. |
| | | | | | | | | | | |
| | Lands, Structures, and Equipment Inventories, 1917. |
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| Location | |
| 131.I.15.10F | | Register of Warranty Deeds, 1876-1878. 1 volume. |
| | | Indexed. |
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| | Journal, 1861-1862. 1 volume. |
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| | Record of Expenditures, January-June 1914. 1 volume. |
| | | Arranged by account. Information includes amount of expenditure, to whom, and for what. |
| | | | | | | | | | | |
| | Real Estate and Property Record, 1917-1925. 1 bundle. |
| | | Record of real estate and other property owned by city; includes location, description of land and buildings, assessed values, and financial data. Arranged by city department. |
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| | Bond Register, 1916-1925. 1 bundle. |
| | | For indemnifying bonds, surety bonds, and oath of office bonds. |
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| Location | |
| 112.I.11.3B-2 | | Real Estate Record and WPA [Work Projects Administration] Projects Register, 1937-1938. 1 volume. |
| | | The real estate record, compiled in 1938, contains a sheet of paper for each tract of land owned by the city. Arranged by city department, the information includes cost of land and buildings,
legal land description, deed dates and numbers, and comments. Departments recorded include armory, courthouse, education (libraries and schools), parks and playgrounds, fire stations, public utilities
(Hayden Heights reservoir, city market, municipal airport quarry, pumping stations, etc.), and public works (morgue, tool yard, workhouse, etc.). The register of WPA projects, 1937-1938, is arranged by
city department and includes administrative information. |
| | | | | | | | | | | |
| | Real Estate Record, 1938-1939. 1 oversize folder. |
| | | The real estate record contains a sheet of paper for each tract of land (schools and other properties) owned by
the St. Paul Board of Education. Plot and building dimensions were done by field crews of Works Project Administration (W.P.A.)
project no. 5587. Besides surveying school properties, field crews of W.P.A. project no. 4719-5997 surveyed lawn
areas, concrete areas, retaining walls and play areas. Information includes actual cost of the land and buildings, type and
size of buildings, remarks, legal land description with deed and recording information, and a plot
drawing of each property. |
| | | | | | | | | | | |
| | City Comptroller’s and Departmental Estimates of Expenses of the City of Saint Paul for the Years 1911-1916. 6 volumes. |
| | | | | | | | | | | |
| | City of Saint Paul Budget Ordinance for Year 1920 including Standard Classification of Accounts. 1 volume. |
This collection is indexed under the following headings in the catalog of the
Minnesota Historical Society. Researchers desiring materials about related topics,
persons or places should search the catalog using these headings.
- Topics:
- Alcoholic beverage industry -- Minnesota -- Ramsey County.
- Butcher shops -- Licenses -- Minnesota.
- Cab and omnibus service -- Licenses -- Minnesota.
- Detectives -- Licenses -- Minnesota.
- Finance, Public -- Minnesota -- Saint Paul.
- Intelligence service -- Licenses -- Minnesota.
- Leases -- Minnesota -- Ramsey County.
- Liquor industry -- Minnesota -- Ramsey County.
- Oaths -- Minnesota -- Ramsey County.
- Pawnbroking -- Licenses -- Minnesota.
- Peddlers -- Licenses -- Minnesota.
- Prisoners -- Minnesota -- Ramsey County -- Registers.
- Real property -- Minnesota -- Saint Paul.
- Secondhand trade -- Licenses -- Minnesota.
- Organizations:
- Minnesota Work Projects Administration.
- Saint Paul Workhouse (Saint Paul, Minn.).
- Places:
- Saint Paul (Minn.) -- Officials and employees -- Bonding.
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