Dear Members,
The Clubs Annual General Meeting (AGM) which will be held on Tuesday 10th June, 1900 at RAMS Rugby Club, Old Bath Road, Sonning, RG4 6TQ.
Ahead of the AGM there are two actions that require attention.
- Election of Officers and Committee
- Proposal of business to discuss at the AGM
Election of Officers and Committee At the coming AGM, the Club Chair and Treasurer have indicated that they will be happy to continue and anyone who wishes to contest the positions are invited to do so. The Club Secretary has had to stand down due to ill health so we are looking for a new individual to take their place. Members are asked to nominate for each position, with their permission, or stand themselves with the support of a proposer and seconder. For those interested in the responsibilities and requirements of the role please reach out to the current holders of office who will be happy to explain their roles:
Club Chair - John Kelly (
chairman@readingrfc.co.uk)
Treasurer - Deirdre Foley (
treasurer@readingrfc.co.uk)
Secretary - Julianne Mulholland Cochrane (
secretary@readingrfc.co.uk) - currently c/o the Club Chair
The Committee will be made up of seven Members some of whom already serve on the existing Committee and have expressed a willingness to continue thereon. It is not a requirement that any Committee Member has a named position and responsibilities, and any Member is able to nominate or stand as a Committee Member. The Club Chair will decide which positions serve on the Committee. For any questions on named positions please contact the Secretary (
secretary@readingrfc.co.uk) who will direct you to the right person to discuss the role and responsibilities.
In addition to the Elected Officers and Committee there is a list of co-opted roles which are not subject to election and all Members are encouraged to put themselves forward if they think that they could contribute.
All nominations for Club Officers and Committee Members should be made on the form that can be downloaded via the link button below this letter. Nominees
MUST be a Club Member to stand for any Officer or Committee position. The nominee MUST email the Secretary and confirm they are willing to stand, the form may then be submitted to the Secretary by the proposer with a named seconder both of whom MUST be Club Members by either e-mail to
secretary@readingrfc.co.uk or by post to RRFC (Reading RFC, Holme Park, Sonning RG4 6ST), marked for the attention of the Secretary. The deadline for submission of this form will be
23:59 on Wednesday 30 April 2025 - No forms received after this time for any reason will be accepted. The Secretary will confirm with the nominee that they are standing and will be put forward with the Calling Papers and Agenda which will be sent in May.
Proposal of Business for the AGM The AGM is the opportunity for members to ask the Committee any pertinent questions about the business of the club or propose a vote for any change thereof. For any business that demands an official response a motion must be tabled for discussion. Any member can table a motion but this must be done ahead of the meeting so the required detail can be presented to the meeting and the options for any vote (if appropriate) can be defined.
Any member that wishes to raise a motion for business at the AGM should e-mail the Secretary at
secretary@readingrfc.co.uk or post a letter to RRFC (Reading RFC, Holme Park, Sonning RG4 6ST) addressed to the Secretary. These motions
MUST be received by
23:59 on Wednesday 30 April 2025 for consideration at the AGM.
Any motion received after this time will not be put on the AOB agenda but may still be discussed at the discretion of the Club Chair as part of the relevant matters.
If any Member has any questions or concerns regarding the AGM or anything listed above, please contact the Secretary at your earliest convenience.
Many thanks and kind regards,
John Kelly - Chair