100 E. La Habra Boulevard, La Habra, CA
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AGENDA

CITY COUNCIL OF THE CITY OF LA HABRA
ADJOURNED REGULAR MEETING & REGULAR MEETING
& REGULAR JOINT MEETING WITH THE
LA HABRA CIVIC IMPORVEMENT AUTHORITY,
LA HABRA HOUSING AUTHORITY, LA HABRA UTILITY AUTHORITY, AND
SUCCESSOR AGENCY TO THE LA HABRA REDEVELOPMENT AGENCY
& SPECIAL MEETING OF THE LA HABRA UTILITY AUTHORITY
5:30 p.m.



Monday, June 17, 2013
06:30 p.m.


CITY COUNCIL ADJOURNED REGULAR MEETING & UTILITY AUTHORITY SPECIAL MEETING 5:30 P.M.:

CALL TO ORDER: Administrative Conference Room 106

I. ORAL COMMUNICATIONS FROM THE PUBLIC FOR CLOSED SESSION MATTERS:

II. CLOSED SESSION:

CITY COUNCIL

a. Conference with Real Property Negotiator per Government Code Section 54956.8- Property: 981 N. Euclid Street, 341 Hillcrest, 343 Hillcrest Street, 350 S. Hillcrest Street, 311 S. Euclid Street, 221 E. La Habra Blvd, 215 N. Orange Street; City Negotiator: Don Hannah, City Manager; Negotiating Parties; Help for Brain Injured Children (HBIC), The Gary Center, Community Resources Care Center (CRCC), Boxing Club, La Habra Depot Theatre, Historical Society Museum, and La Habra Art Association, Under Negotiation: Price and Terms.

UTILITY AUTHORITY

a. Conference with Real Property Negotiator per Government Code Section 54956.8 Properties; California Domestic Water Company and Pellissier, Acquisition of Water Property Rights, Agency Negotiator Don Hannah and Elias Saykali, Negotiating Parties Holders of Real Property Interest in Water Property Rights, Under Negotiation, Price and Terms.

III. ADJOURNED:

REGULAR MEETING & REGULAR JOINT MEETING 6:30 P.M.:

CALL TO ORDER: Council Chambers

INVOCATION:         City Attorney Jones

PLEDGE OF ALLEGIANCE: Mayor Pro Tem Beamish

ROLL CALL:        

CLOSED SESSION ANNOUNCEMENT:

I. PROCLAMATIONS/PRESENTATIONS:

a. Proclamation in recognition of July as Parks and Recreation Month

Ia CM Proc Parks Rec Month

b. Proclamation in recognition of Assistant Special Agent in Charge Thomas "Joe" O’Donnell of the Department of Homeland Security for his dedication and professionalism.

Ib CM Proc Thomas Joe O’Donnell

II. PUBLIC COMMENTS:

This is the time for the public to address any item of City Council/Authority/Agency business NOT appearing on this Agenda. Speakers must limit their comments to three (3) minutes each. The total time period for public comment is 30 minutes.
(Note: Per Government Code Section 54954.3(a), the City Council/Authority/Agency cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.)

III. CONSENT CALENDAR:

All matters on Consent Calendar are considered to be routine and will be enacted by one motion unless a Councilmember/Director or member of the audience requests separate action or removal of an item. Removed items will be considered following the Consent Calendar portion of this agenda. Members of the audience will have the opportunity to address Authority on removed items at that time. Speakers must limit their comments to three (3) minutes each.

A. PROPOSED ITEMS:

1. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title only.

2. Receive and file the Comprehensive Annual Financial Report (CAFR) for the City of La Habra, the Annual Financial Report for the La Habra Utility Authority, and the Single Audit for the Fiscal Year ending June 30, 2012.

IIIA2 FAS CAFR

3. Approve City Council Minutes of April 15, 2013.

IIIA3 CC 20130415m cc

4. Receive and file the Treasurer’s Investment Report for the quarter ending March 31, 2013.

IIIA4 FAS Treas rpt

5. Approve denial of claims filed by:

a. Gina Camacho on behalf of her minor son alleging bodily injury.

IIIA5a FAS Claim Camacho

b. Mercury Insurance and Deborah Loomis alleging property damage and bodily injury.

IIIA5b FAS Claim Mercury

6. Adopt Resolution amending the Citywide Records Management Policy and Records Retention Schedule to incorporate new statutes related to public records.

a. APPROVE AND ADOPT RESOLUTION NO. ____ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING THE RECORDS MANAGEMENT POLICY AND PROCEDURES AND RECORDS RETENTION SCHEDULE FOR THE RETENTION AND DISPOSITION OF RECORDS OF THE CITY OF LA HABRA AND RESCINDING RESOLUTION NO. 4935 IN ITS ENTIRETY.

IIIA6 CC RMP RRS

7. Approve second reading and adoption of Ordinance No. 1745 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA HABRA APPROVING PLANNED UNIT DEVELOPMENT PRECISE PLAN 12-01 FOR THE CONSTRUCTION OF A RETAIL COMMERCIAL BUILDING AT 1151 SOUTH HARBOR BOULEVARD, MAKING THE APPROPRIATE FINDINGS, AS PER THE APPROVED PLANS AND SUBJECT TO CONDITIONS.

IIIA7 CC Ord 1745

8. Approve and authorize City Manager to execute agreement with California Consulting for grant search, writing, tracking, monitoring, and reporting services in the amount of $48,000, for the period covering July 1, 2013, to June 30, 2014.

IIIA8 CM Calif Consulting

9. Authorize submittal of an application to the California State Department of Housing and Community Development for funding under the HOME Investment Partnerships Program for the City of La Habra’s Owner Occupied Rehabilitation Loan Program (OOR).

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM.

IIIA9 CD HOME app

10. Adopt the Seven-Year Capital Improvement Program (CIP) and a resolution concerning the status of the circulation element for La Habra as part of the Measure M and Renewed Measure M (M2) eligibility requirements for FY 2013-2014.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA CONCERNING THE STATUS OF THE CIRCULATION ELEMENT AND MITIGATION FEE PROGRAM.

IIIA10 CD CIP Measure M

11. Approve Project No. 1-TC-11 Plans and Specifications for Lambert Road Regional Traffic Signal Synchronization; award Project No. 1-TC-11 to Aegis ITS, Inc. in the amount of $255,969.98 and reject all other bids; and authorize City Manager to execute an agreement with Aegis ITS, Inc. and authorize staff to issue a purchase order in the amount of $281,567 that includes a 10% contingency.

IIIA11 CD Lambert Rd Sync

12. Approve Project No. 3-R-12 Plans and Specifications for the Annual Sidewalk and Wheelchair Ramp Improvements at Various Locations FY 2012-2013; award Project No. 3-R-12 to Ruiz Concrete & Paving, Inc. (DBA Ruiz Engineering Co.) in the amount of $204,261.21, and reject all other bids; authorize City Manager to execute agreement with Ruiz Concrete & Paving, Inc. and authorize staff to issue a purchase order in the amount of $224,687.33 that includes a 10% contingency; and appropriate $7,000.00 from the Gas Tax Fund to cover the construction cost including soil and material testing.

IIIA12 CD Sidewalk proj

13. Waive formal bid procedures per La Habra Municipal Code Section 4.20.050 (C) and utilize the cooperative purchase provision of the contract awarded by the Los Angeles County Sheriff Department for the purchase of One (1) new 2013 Ford F-550 Custom North Star SWAT Truck; and authorize City Manager to issue a purchase order in the amount of $209,148.94 from Public Safety Augmentation Funds and Fleet Replacement Fund to Braun Northwest Incorporated, Chehalis, WA for the purchase of One (1) new 2013 Ford F-550 Custom North Star SWAT Truck.

IIIA13 PD SWAT Veh

14. Receive the Addendum to Memorandum of Understanding between the City of La Habra and the General Services Employees’ Group for the period of July 1, 2013, to June 30, 2014, and approve the resultant salary resolution; approve the appropriation of funds from the FY 2012-13 adopted budget for the cost of the 4% one-time lump sum adjustments for top step employees.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING RESOLUTION NO. 5531 PERTAINING TO A COMPENSATION PLAN FOR GENERAL SERVICES EMPLOYEES’ GROUP.

IIIA14 CM GenSvcs MOU

15. Receive the Memorandum of Understanding between the City of La Habra and the La Habra Police Sworn Employees’ Group for the period of July 1, 2013, to June 30, 2014, and approve the resultant salary resolution; and approve the appropriation of funds from the FY 2012-13 adopted budget for the cost of the 4% one-time lump sum adjustments for top step employees.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING RESOLUTION NO. 5535 PERTAINING TO A COMPENSATION PLAN FOR POLICE SWORN PERSONNEL.

IIIA15 CM PolSworn MOU

16. Receive the Memorandum of Understanding between the City of La Habra and the La Habra Police Civilian Employees’ Group for the period of July 1, 2013, to June 30, 2014, and approve the resultant salary resolution; approve the appropriation of funds from the FY 2012-13 adopted budget for the cost of the 4% one-time lump sum adjustments for top step employees.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING RESOLUTION NO. 5534 PERTAINING TO A COMPENSATION PLAN FOR POLICE - CIVILIAN PERSONNEL.

IIIA16 PolCiv MOU

17. Receive and approve the salary resolution for Management and Executive employees for the period of July 1, 2013, to June 30, 2014.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING RESOLUTION NO. 5532 PERTAINING TO A COMPENSATION PLAN FOR MANAGEMENT AND EXECUTIVE MANAGEMENT EMPLOYEES.

IIIA17 CM MgtExec MOU

18. Receive the Addendum to Memorandum of Understanding between the City of La Habra and the Field/Maintenance Services Employees’ Group for the period of July 1, 2013, to June 30, 2014, and approve the resultant salary resolution; approve the appropriation of funds from the FY 2012-13 adopted budget for the cost of the 4% one-time lump sum adjustments for top step employees.

a. APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA AMENDING RESOLUTION NO. 5544 PERTAINING TO A COMPENSATION PLAN FOR FIELD/MAINTENANCE SERVICES EMPLOYEES’ GROUP.

IIIA18 CM Field MOU

19. Authorize the City Manager to execute an agreement with Macias, Gini & O’Connell, LLP (MGO) for comprehensive annual audit and financial reporting services for a one year term in the amount of $88,600.

IIIA19 FAS Auditor contract

20. WARRANTS:  Approve Nos. 00091542 through 00091768 totaling $1,801,005.44.

IIIA20 FAS Warrants 20130617

B. CONSENT CALENDAR - CIVIC IMPROVEMENT AUTHORITY

1. Approve of Civic Improvement Authority Minutes of:

a. December 3, 2012

b. December 17, 2012

c. January 7, 2013

d. January 22, 2013

e. February 4, 2013

f. February 19, 2013

g. March 4, 2013

h. March 18, 2013

i. April 1, 2013

j. April 15, 2013

k. May 6, 2013

l. May 20, 2013

m. June 3, 2013

IIIB1a-m CC CIA Min

2. Receive and file the Comprehensive Annual Financial Report (CAFR) for the City of La Habra, the Annual Financial Report for the La Habra Utility Authority, and the Single Audit for the Fiscal Year ending June 30, 2012. (Same as item III.A.2)

C. CONSENT CALENDAR - HOUSING AUTHORITY

1. Approve of Housing Authority Minutes of:

a. March 4, 2013

b. March 18, 2013

c. April 1, 2013

d. April 15, 2013

e. May 6, 2013

f. May 20, 2013

g. June 3, 2013

IIIC1a-g CC HA Min

2. Receive and file the Comprehensive Annual Financial Report (CAFR) for the City of La Habra, the Annual Financial Report for the La Habra Utility Authority, and the Single Audit for the Fiscal Year ending June 30, 2012. (Same as item III.A.2)

D. CONSENT CALENDAR - SUCCESSOR AGENCY OF THE LA HABRA REDEVELOPMENT AUTHORITY

1. Approve of Successor Agency Minutes of:

a. May 20, 2013

b. June 3, 2013

IIID1a-b CC SA Min

2. Receive and file the Comprehensive Annual Financial Report (CAFR) for the City of La Habra, the Annual Financial Report for the La Habra Utility Authority, and the Single Audit for the Fiscal Year ending June 30, 2012. (Same as item III.A.2)

E. CONSENT CALENDAR - UTILITY AUTHORITY

1. Approve Utility Authority Minutes of May 20, 2013.

IIIE1 CC UA 20130520

2. Receive and file the Comprehensive Annual Financial Report (CAFR) for the City of La Habra, the Annual Financial Report for the La Habra Utility Authority, and the Single Audit for the Fiscal Year ending June 30, 2012. (Same as item III.A.2)

3. Award a contract to Bucknam and Associates, Inc. in the amount of $90,725 for Specialty Water Design/Engineering/Construction Support Services for the Foothill Pressure Zone Consolidation Project and miscellaneous water and sewer projects for fiscal year 2013-2014; and authorize the Executive Director to execute agreement and issue a purchase order.

IIIE3 PQ UA Bucknam

IV. CONSENT CALENDAR ITEMS REMOVED FOR SEPARATE DISCUSSION:

VI. CONSIDERATION ITEMS: 

Any member of the audience may request to address the City Council/Authority/Agency on any Consideration Item, prior to the City Council/Authority/Agency taking a final vote on the Item. The Mayor will invite interested persons to come forward to the podium and speak as each Item is called. Speakers must limit their comments to three (3) minutes each.

CITY COUNCIL

1. Consider a resolution adopting Safe Harbors under the Patient Protection and Affordable Care Act.

a. APPROVE AND ADOPT RESOLUTION NO. ______ ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA ADOPTING SAFE HARBORS UNDER THE PATIENT PROTECTION AND AFFORDABLE CARE ACT.

VI1 FAS Safe Harbor

HOUSING AUTHORITY

2. Consider a two percent rent increase at View Park Mobile Home Park located at 1750 West Lambert Road and Park La Habra Mobile Home Park located at 1731 West Lambert Road.

a. Approve a two percent rent increase at View Park Mobile Home Park located at 1750 West Lambert Road and Park La Habra Mobile Home Park located at 1731 West Lambert Road.

VI2 CD HA Mobile Hm rent

CITY COUNCIL

3. Consider a progress report on achievement of citywide goals for Fiscal Year 2012-2013 and approve and adopt goals for Fiscal Year 2013-2014.

a. Receive and file progress report on achievement of citywide goals for Fiscal Year 2012-2013 and approve and adopt goals for Fiscal Year 2013-2014.

VI3 CM CityGoalsFY13-14

CITY COUNCIL & UTILITY AUTHORITY

4. Consider the Notice of Completion for the Fiscal Year 2011-2012 Residential Street Rehabilitation, Project (1-R-11); and the Fiscal Year 2011-2012 Water Main Replacement Project (1-W-11); and consider Change Order No. 5.

a. Approve the Notice of Completion for the Fiscal Year 2011-2012 Residential Street Rehabilitation, Project (1-R-11); and the Fiscal Year 2011-2012 Water Main Replacement Project (1-W-11); and

b. Approve Change Order No. 5 in the amount of $43,045.68 for asphalt pavement of the intersection of Harbor Boulevard and Whittier Boulevard; and

c. Direct staff to use either Type I or Type II Slurry Seal.

VI4 CD NOC Res St rehab

V. PUBLIC HEARINGS: 

NOTE: If a challenge is made by any party in court from actions arising out of a public hearing, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered at the public hearing or prior thereto.

1. Duly noticed joint public hearing to consider the adoption of the Fiscal Year 2013-2014 Municipal Budget and consider a resolution establishing the Appropriation Limit for Fiscal Year commencing July 1, 2013, and ending June 30, 2014. (This item was continued from June 3, 2013.)

V1 FAS Budget adopt

a. Consideration of adoption of 2013-2014 Allocation Plan (Municipal Budget) - APPROVE AND ADOPT RESOLUTION NO. ________ ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014, MAKING APPROPRIATIONS FOR THE CONDUCT OF CITY OF LA HABRA GOVERNMENT, ESTABLISHING POLICIES FOR THE ADMINISTRATION OF THE ADOPTED BUDGET, AND FOR OTHER BUDGET RELATED PURPOSES.

V1a FAS Budget cc reso

b. Adoption of 2013-2014 La Habra Civic Improvement Authority Budget - APPROVE AND ADOPT RESOLUTION NO. ________ ENTITLED: A RESOLUTION OF THE CIVIC IMPROVEMENT AUTHORITY OF THE CITY OF LA HABRA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014.

V1b FAS Budget cia reso

c. Adoption of 2013-2014 La Habra Housing Authority Budget - APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED: A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF LA HABRA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014.

V1c FAS Budget ha reso

d. Adoption of 2013-2014 Successor to the La Habra Redevelopment Agency Budget - APPROVE AND ADOPT RESOLUTION NO. _________ ENTITLED: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LA HABRA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014.

V1d FAS Budget sa reso

e. Adoption of 2013 - 2014 La Habra Utility Authority Budget - APPROVE AND ADOPT RESOLUTION NO. ________ ENTITLED: A RESOLUTION OF THE UTILITY AUTHORITY OF THE CITY OF LA HABRA ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014.

V1e FAS Budget ua reso

f. Establishment of an Appropriation Limit (Proceeds of Taxes) - APPROVE AND ADOPT RESOLUTION NO. _______ ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA ESTABLISHING THE APPROPRIATION LIMIT IN ACCORDANCE WITH ARTICLE XIIIB OF THE CONSTITUTION OF THE STATE OF CALIFORNIA FOR THE FISCAL YEAR COMMENCING JULY 1, 2013, AND ENDING JUNE 30, 2014, AND AMENDING RESOLUTION NO. 5529.

V1f FAS Approp Limit

2. Duly noticed public hearing to consider a resolution to amend the Master Schedule of Fees pertaining to fees for general services, administrative services, community development services, building services, community services, fire services, police services, ambulance services, public works services, utility services, and penalties for municipal code and vehicle parking violations.

a. APPROVE AND ADOPT RESOLUTION NO. ______ ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA HABRA, ORANGE COUNTY, CALIFORNIA AMENDING THE MASTER SCHEDULE OF FEES PERTAINING TO FEES FOR GENERAL SERVICES, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT SERVICES, BUILDING SERVICES, FIRE SERVICES, POLICE SERVICES, AMBULANCE SERVICES, PUBLIC WORKS SERVICES, UTILITY SERVICES AND PENALTIES FOR MUNICIPAL CODE AND VEHICLE CODE PARKING VIOLATIONS.

V2 CM MasterSchedFees

VII. MAYOR’S COMMUNITY CALENDAR:

VII CM MCC 20130617

VIII. COMMENTS FROM STAFF:

IX. COMMENTS FROM COUNCILMEMBERS:

X. ADJOURNMENT:

Except as otherwise provided by law, no action shall be taken on any item not appearing in the foregoing agenda. A copy of the full agenda packet is available for public review at the Office of the City Clerk during regular business hours or on the City's webpage at http://www.lahabraca.gov/.
Materials related to an item on this Agenda submitted to the City Council/Authority/Agency after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 110 East La Habra Boulevard, La Habra, during normal business hours.
In accordance with the Federal Americans with Disabilities Act of 1990, should you require a disability-related modification or accommodation, including auxiliary aids or services to participate in the meeting due to a disability, please contact the City Clerk's Office at (562) 383-4030.
DECLARATION: This agenda was posted on the Bulletin Boards outside of the south entrance of City Hall and Council Chamber, where completely accessible to the public, at least 72 hours in advance of the CITY COUNCIL OF THE CITY OF LA HABRA ADJOURNED REGULAR MEETING & REGULAR MEETING & REGULAR JOINT MEETING WITH THE LA HABRA CIVIC IMPORVEMENT AUTHORITY, LA HABRA HOUSING AUTHORITY, LA HABRA UTILITY AUTHORITY, AND SUCCESSOR AGENCY TO THE LA HABRA REDEVELOPMENT AGENCY & SPECIAL MEETING OF THE LA HABRA UTILITY AUTHORITY 5:30 p.m. Meeting.

        ______________________________________
        Laurie Swindell, CMC, City Clerk