Ventum Financial SOPs
Foundational

Strategic Collaboration SOP

Decision-Making Framework

The decision-making framework that governs every engagement, defining how we work with clients and when to escalate decisions.

20–30 minUpdated: May 2026
Workflow

Social, Blog & Newsletter Content Production

Monthly Content Production

The end-to-end production process for social media content, blog posts, and newsletter articles from brief to delivery.

45–60 minUpdated: May 2026
Workflow

Image Production for Social, Blogs & E-Newsletters

Image Sourcing & Processing

The complete image production process from aesthetic selection through final delivery, including Cowork automation for cropping to all required dimensions.

45–60 minUpdated: May 2026
Workflow

Client Newsletter Production: Mailchimp

HTML Email Newsletter Production

The production workflow for every inSymmetry client newsletter from Word doc content through HTML build to Mailchimp delivery.

45–60 minUpdated: May 2026
Workflow

Weekly Economic Calendar & Morning Briefing

Weekly Market Data Distribution

Weekly blog post and email distribution workflow for Dow Jones economic calendar and morning briefing content to clients.

45–60 minUpdated: May 2026

No SOPs found

Try adjusting your search terms.

Strategic Collaboration SOP

Strategic Collaboration

How inSymmetry Thinks, Scopes, and Delivers

Applies to: All inSymmetry work

Strategic Collaboration Sop

How Insymmetry Thinks, Scopes, And Delivers

The decision-making framework that governs every engagement, regardless of scope or budget.

Applies to: All inSymmetry work

Why this SOP exists

inSymmetry exists to give Canadian wealth advisors and dealer firms the best-in-class brand and marketing program in the industry. That is the standard. It is not aspirational, it is operational. Every deliverable we produce, every recommendation we make, and every conversation we have with a client is measured against that standard.

This SOP is the foundation. It captures how we think before we execute, how we scope before we design, and how we evaluate our own work before a client ever sees it. It governs both sides of the business: the writing and strategy work Patrick leads, and the production and creative work Kathryn leads. Every role-specific SOP, from writing workflows to production workflows, sits underneath this one.

Why we work this way

Most advisor marketing fails before it starts. Generic content, inconsistent messaging, and compliance reviews that take weeks instead of days. Advisors invest real money and get activity, not growth. We win by refusing to work that way. We start with a documented brand foundation, design marketing as a system instead of a collection of assets, and hold every output to a standard of client-readiness on first delivery. That is how we compress compliance cycles, how we produce work that actually converts, and how we earn the trust of the advisors and firms we serve.

What this means for you

Read this SOP before you touch any workflow document. The principles here are not optional. They are the reason our work is better than the alternatives, and they are what every freelancer, collaborator, and partner agrees to when they join an inSymmetry engagement. If the principles and a workflow ever appear to conflict, the principles win and you escalate.

Guiding Principle

1 CONTEXT2 DIAGNOSIS3 SYSTEM4 JUSTIFICATION
Understand the business, audience, and materials before anything else.Identify the real problem. No execution begins without this.Design the solution as a system, not an isolated asset.Every output is defensible. Strategy before overdelivery.
#STANDARDWHAT IT MEANSWHAT IT MEANS
1Engagement IntakeAll relevant materials provided upfront. Engagement goal fully understood. Permission granted to interpret beyond the stated request when integrity requires it.All relevant materials provided upfront. Engagement goal fully understood. Permission granted to interpret beyond the stated request when integrity requires it.
2Strategic DiagnosisNo execution begins without a diagnosis. The real problem is named before any solution is proposed.No execution begins without a diagnosis. The real problem is named before any solution is proposed.
3System-Level DesignSolutions are designed as systems, not isolated assets. Every deliverable connects to the whole.Solutions are designed as systems, not isolated assets. Every deliverable connects to the whole.
4Audience SegmentationWhen multiple audiences are served, segmentation is intentional. One-size-fits-all outputs are rejected.When multiple audiences are served, segmentation is intentional. One-size-fits-all outputs are rejected.
5Tone, Voice, LanguageCanadian spelling, grammar, and conventions required. No em dashes, ampersands, emojis, or filler language. Clarity, professionalism, credibility.Canadian spelling, grammar, and conventions required. No em dashes, ampersands, emojis, or filler language. Clarity, professionalism, credibility.
6Output ReadinessWork is client-ready on first delivery. Draft-quality output is not submitted for review.Work is client-ready on first delivery. Draft-quality output is not submitted for review.
7Review and IterationFeedback is strategic, not cosmetic. Revisions address the thinking, not just the surface.Feedback is strategic, not cosmetic. Revisions address the thinking, not just the surface.
8Continuity and EvolutionThis SOP is the canonical reference. It evolves with the business but remains the single source of truth.This SOP is the canonical reference. It evolves with the business but remains the single source of truth.
9Out-of-Scope BehavioursNo simplification for its own sake. Clarity is achieved through thinking, not by reducing rigour.No simplification for its own sake. Clarity is achieved through thinking, not by reducing rigour.
10EscalationWhen the brief, the audience, or the strategy is unclear, escalate before executing. Ambiguity is surfaced, not absorbed.When the brief, the audience, or the strategy is unclear, escalate before executing. Ambiguity is surfaced, not absorbed.
RELATED DOCUMENTS • inSymmetry Brand Standards (inSymmetry drive > Brand) • Writing Workflow SOPs (maintained by Patrick MacLean) • Production Workflow SOPs (maintained by Kathryn Ashby) • Client Intake Form Template • Engagement Diagnosis TemplateRELATED DOCUMENTS • inSymmetry Brand Standards (inSymmetry drive > Brand) • Writing Workflow SOPs (maintained by Patrick MacLean) • Production Workflow SOPs (maintained by Kathryn Ashby) • Client Intake Form Template • Engagement Diagnosis TemplateRELATED DOCUMENTS • inSymmetry Brand Standards (inSymmetry drive > Brand) • Writing Workflow SOPs (maintained by Patrick MacLean) • Production Workflow SOPs (maintained by Kathryn Ashby) • Client Intake Form Template • Engagement Diagnosis TemplateWHEN IN DOUBT If the brief is unclear, the audience is ambiguous, or the strategic rationale is not obvious, escalate before executing. Contact Kathryn Ashby (production and creative) or Patrick MacLean (writing and strategy). Clarity is achieved through thinking, not simplification.WHEN IN DOUBT If the brief is unclear, the audience is ambiguous, or the strategic rationale is not obvious, escalate before executing. Contact Kathryn Ashby (production and creative) or Patrick MacLean (writing and strategy). Clarity is achieved through thinking, not simplification.

At inSymmetry, we do not begin with execution. We begin with context, diagnosis, and system-level thinking. This reduces risk, improves performance, and ensures every output is aligned to real organizational needs, not just the stated ask.

The Engagement Sequence

Operating Standards

Each standard below applies to every engagement. Use this as the decision-making reference when scoping, producing, or reviewing work.

Social, Blog & Newsletter Content Production

Social, Blog & Newsletter Content Production

Monthly Image and Post Workflow for Client Accounts

Applies to: Kathryn and production collaborators

Social, Blog & Newsletter Content Production Sop

Monthly Image And Post Workflow For Client Accounts

The end-to-end production process for social media content, from brief to compliance-ready delivery.

Applies to: Freelancers and production collaborators using Cowork

When to use this SOP

At the start of every monthly content cycle for each client account. This SOP applies to every month, every client, every time. There are no exceptions and no shortcuts.

What it covers

The complete workflow from receiving source content through writing posts in Cowork, generating a branded review document, obtaining approval, submitting to the compliance team, sourcing and naming images, and processing all files to final delivery dimensions.

What happens if you skip a step

Content goes to compliance without approval. Images are cropped incorrectly or named inconsistently. Both outcomes create rework, delays, and avoidable client risk. Follow the sequence every time without exception.

Core Rule

Approval before compliance. Correct naming before image processing. Cowork handles the automation. Your job is to follow the sequence, name files exactly as specified, and never move to the next step until the current one is complete.

The Workflow

Production Steps

Complete each step in order. Do not move to the next step until the current one is done.

1 RECEIVE BRIEF2 WRITE POSTS3 REVIEW & APPROVE4 COMPLIANCE5 SOURCE IMAGES6 PROCESS FILES
Open Cowork, navigate to the client folder, and upload the newsletter and blog Word documents.Cowork reads the source content and generates social media copy for Facebook and LinkedIn.Cowork produces a branded Word document. Share with Kathryn for review and sign-off.Submit the approved Word document, newsletter, and blog content to the compliance team.Cowork provides an image shortlist with links. Download files and save with the correct source names.Drop named images into the Images folder. Cowork crops, names, and organizes all output files automatically.
#STEPOWNERTOOL / OUTPUTEST. TIME
1Open Cowork and navigate to the client's monthly content folderFreelancerCowork workspace5 min
2Upload the newsletter and blog Word documents to the Cowork sessionFreelancerSource Word files5 min
3Request social posts, specifying the client name, platforms, and number of postsFreelancerCowork prompt5 min
4Cowork reads the source documents and writes all posts in the client's approved voiceCoworkDraft social copy10 min
5Cowork generates a branded inSymmetry Word document with all posts formatted for reviewCoworkBranded Word review file10 min
6Share the Word document with Kathryn for review and approvalFreelancerEmail or shared folder5 min
7Kathryn reviews, annotates, and approves or returns the document for revisionKathrynApproved Word document1-2 days
8Submit the approved Word document plus the newsletter and blog files to the compliance teamFreelancerEmail package to compliance15 min
9Use the Cowork image shortlist to download images from iStock or Pexels using the correct source naming conventionFreelanceriStock / Pexels downloads20 min
10Save the named image files to the Images folder inside the client's Cowork folderFreelancerImages folder5 min
11Instruct Cowork to process all images; crops and renamed output files are produced automaticallyCoworkSocial Posts folder5 min
12Verify all output files are present in the Social Posts folder before closing the sessionFreelancerSocial Posts folder5 min
1 UPLOAD2 PLACE3 REVIEW4 ADJUST5 EXPORT
Drag the social images into Canva's uploads library.Cowork selects the best template page and places each image.Open the design in Canva and check all posts visually.Move any logo or icon that is hard to read.Save pages 1 to 5 as individual PNG files.
#STEPOWNERTOOL / OUTPUTEST. TIME
1Confirm the 5 cropped social images (1080x1080) are present in the Social Posts folderFreelancerSocial Posts folder2 min
2Drag the 5 images into Canva's uploads library (manual upload required before Cowork can place them into the template)FreelancerCanva uploads library5 min
3In Cowork, instruct it to place the uploaded images into the McBride Wealth Socials template; Cowork selects the correct template page per image automaticallyCoworkUpdated Canva design5 min
4Open the McBride Wealth Socials design in Canva; confirm the Ventum icon and logo lockup are clearly visible on all 5 pagesFreelancerCanva design5 min
5If any icon or logo is hard to read, move it to a cleaner area of the image and save before proceedingFreelancerCanva editorVaries
6Export pages 1 to 5 as individual PNG files; rename each file to the Social Posts naming convention and save to the Social Posts folderFreelancerSocial Posts folder5 min
RELATED DOCUMENTS • Strategic Collaboration SOP • McBride Wealth Management Brand Standards • Client Image Naming Reference (monthly workflow guide) • inSymmetry Brand StandardsRELATED DOCUMENTS • Strategic Collaboration SOP • McBride Wealth Management Brand Standards • Client Image Naming Reference (monthly workflow guide) • inSymmetry Brand StandardsRELATED DOCUMENTS • Strategic Collaboration SOP • McBride Wealth Management Brand Standards • Client Image Naming Reference (monthly workflow guide) • inSymmetry Brand StandardsWHEN IN DOUBT If source content is missing or the brief is unclear, stop and contact Kathryn Ashby (production and creative) or Patrick MacLean (writing and strategy) before starting any phase. Do not guess at image selection, post copy, or logo placement.WHEN IN DOUBT If source content is missing or the brief is unclear, stop and contact Kathryn Ashby (production and creative) or Patrick MacLean (writing and strategy) before starting any phase. Do not guess at image selection, post copy, or logo placement.WHEN IN DOUBT If source content is missing or the brief is unclear, stop and contact Kathryn Ashby (production and creative) or Patrick MacLean (writing and strategy) before starting any phase. Do not guess at image selection, post copy, or logo placement.

Phase 3: Canva Social Post Assembly

Once all images are cropped and saved to the Social Posts folder, this phase assembles the final social posts in Canva. Cowork handles image placement automatically based on logo visibility rules. The freelancer completes one manual upload step, then performs a final visual check before export.

Canva Assembly

Canva Assembly Steps

Complete the visual check on every page before exporting. Do not export without confirming logo visibility.

Image Production for Social, Blogs & E-Newsletters

Image Production for Social, Blogs & E-Newsletters

Monthly Image Sourcing, Naming, and Processing Workflow

Applies to: Kathryn and production collaborators using Cowork

When to use this SOP

Use this SOP for every monthly content cycle that requires image production. This applies to social media posts (1080×1080), blog headers (1920×1280), and newsletter images (600×500 header, 600×300 articles). Reference this SOP from Step 5 of the Social Content Production workflow.

What it covers

This SOP covers aesthetic selection guidelines, image sourcing strategy, source file naming conventions, dimension specifications for all three output types (social, blog, newsletter), Cowork cropping automation, and quality verification before delivery.

What happens if you skip a step

Skipping aesthetic guidelines produces off-brand images. Skipping source naming conventions breaks the Cowork automation. Skipping dimension verification delivers incorrectly sized files that get rejected by Mailchimp or social platforms. Each step exists because it prevents real production failure.

Core Rule

Source images must match the client's established visual aesthetic before any processing begins. Aesthetic judgment happens at download, not during cropping. Cowork automates dimension processing only after you have sourced correct images with correct source names. Never upload generic stock imagery without verifying against the client's aesthetic guidelines.

1
Source
Search iStock/Pexels using aesthetic keywords and download high-res images.
2
Name
Rename source files following client naming convention before upload.
3
Upload
Drop named source files into Cowork Images folder.
4
Crop
Cowork crops to all required dimensions automatically.
5
Verify
Check output dimensions and visual quality before delivery.
6
Deliver
Move final files to Social Posts folder and client archive.

Complete each step in order. Do not move to the next step until the current one is done.

# Step Owner Tool / Output Est. Time
1 Review client aesthetic guidelines and March reference images in the Image Workflow Reference document Freelancer Client workflow reference MD 5 min
2 Identify the 4 post topics from the approved social posts Word document Freelancer Approved social posts doc 5 min
3 Search iStock (primary) or Pexels (secondary) using aesthetic keywords: zen, minimal, natural light, muted palette Freelancer iStock / Pexels 15 min
4 Download 4-8 high-resolution source images that match the established aesthetic (NO people except newsletter header) Freelancer Source image files 10 min
5 Rename each source file descriptively before upload (e.g., stacked_stones.jpg, mature_woman_window.jpg) Freelancer Renamed source files 5 min
6 Open Cowork, navigate to client monthly folder, and upload all renamed source files to the Images folder Freelancer Cowork Images folder 5 min
7 In Cowork, request image cropping for all three output types: social (1080×1080), blog (1920×1280 @ 96dpi), newsletter (600×500 header, 600×300 articles) Freelancer Cowork prompt 2 min
8 Cowork matches source images to post topics and crops to all required dimensions with correct file naming Cowork Social Posts folder with 10 files 5 min
9 Verify all output files are present: 4 social (1080×1080), 1 blog (1920×1280), 1 email header (600×500), 4 email articles (600×300) Freelancer Social Posts folder 5 min
10 Use identify command or image properties to confirm dimensions are exact (no rounding errors) Freelancer Command line / file properties 5 min
11 Visual quality check: no pixelation, proper center crop, focal point maintained, colours accurate Freelancer Image preview 5 min
12 Move verified files to final delivery location and archive source files to client folder Freelancer Client archive 5 min

Dimension Specifications

Social Media Posts

  • Dimensions: 1080px × 1080px (square)
  • Resolution: 72 dpi (web standard)
  • Format: JPG
  • Naming: [Month]YR_Post1.jpg through Post4.jpg
  • Quantity: 4 images per month

Blog Header

  • Dimensions: 1920px × 1280px (landscape)
  • Resolution: 96 dpi
  • Format: JPG
  • Naming: [Month]YR_Blog.jpg
  • Quantity: 1 image per month

Newsletter/Email Images

  • Email Header: 600px × 500px
  • Email Articles: 600px × 300px
  • Resolution: 72 dpi (web standard)
  • Format: JPG
  • Naming: [Month]YR_EmailHeader.jpg, [Month]YR_article1.jpg through article4.jpg
  • Quantity: 1 header + 4 articles = 5 images per month

File Naming Conventions

Source Files (Before Upload)

Rename downloaded files descriptively based on content:

  • stacked_stones.jpg (not iStock_12345678.jpg)
  • mature_woman_window.jpg (not IMG_9876.jpg)
  • coastal_cliffs.jpg (not pexels-photo-54321.jpg)
  • glass_terrarium.jpg (not download.jpg)

Output Files (After Cowork Processing)

Cowork automatically renames to client convention:

  • May26_Post1.jpg, May26_Post2.jpg, May26_Post3.jpg, May26_Post4.jpg
  • May26_Blog.jpg
  • May26_EmailHeader.jpg
  • May26_article1.jpg, May26_article2.jpg, May26_article3.jpg, May26_article4.jpg
Client Newsletter Production: Mailchimp

Client Newsletter Production: Mailchimp

Producing Monthly HTML Newsletters with Claude

Applies to: Kathryn and production collaborators

Client Newsletter Production Sop: Mailchimp

Producing Monthly Html Newsletters With Claude

The production workflow for every inSymmetry client newsletter engagement.

Applies to: Kathryn and production collaborators

When to use this SOP

Use this SOP for every monthly HTML newsletter you produce for an inSymmetry client. The specific brand specifications, HTML templates, and fixed asset URLs for each client live in a dedicated Claude skill. This document covers the universal production sequence that applies regardless of the client.

What it covers

This SOP covers the full production cycle: gathering source files, activating the correct client skill in Cowork, confirming the content plan through Claude’s readback, building the Mailchimp-compatible HTML, running the verification checklist, and delivering the finished file.

What happens if you skip a step

Skipping the readback means building the wrong content. Skipping verification means delivering errors that reach subscribers. Skipping the image hosting step triggers a Mailchimp encoded-image warning that some clients cannot see past. Each step exists because it has been tested against real production failure.

Core Rule

1 GATHER2 ACTIVATE3 READBACK4 BUILD5 VERIFY6 DELIVER
Collect Word docs, images, and hosted URLs from client or internal files.Open Cowork, activate the client skill, and upload source files.Review and confirm Claude's content plan before any HTML is built.Claude produces the Mailchimp-compatible HTML newsletter.Run the production checklist. Fix any issues before delivering.Import to Mailchimp, schedule the send, and archive the HTML file.
#STEPOWNERTOOL / OUTPUTEST. TIME
1Gather newsletter copy doc, article doc, and all images from the client or internal drive.KathrynWord docs and image files15 min
2Upload hero and article images to Mailchimp Content Studio. Copy the mcusercontent.com hosted URLs.KathrynMailchimp Content Studio / hosted URLs10 min
3Open Cowork and activate the correct client skill. Each client has a dedicated skill with their brand specs.KathrynCowork / client Claude skill2 min
4Upload both Word docs and provide all hosted image URLs and article links to Claude.KathrynCowork chat and file upload5 min
5Review Claude's structured readback. Confirm sections, images, links, and Ask Steve inclusion (if applicable). Correct before proceeding.KathrynCowork chat confirmation5 min
6Claude builds the HTML newsletter using the client skill's templates, brand colours, and fixed asset URLs.ClaudeClient_Newsletter_[Mon][YY].html5-10 min
7Claude runs the programmatic verification checklist. All items must pass before delivery.ClaudePython verification script5 min
8Open the HTML file in a browser and review visually. Check hero image, section order, and all links.KathrynBrowser preview10 min
9Import the HTML into Mailchimp, add any remaining link URLs, schedule the send, and save the file to the client folder.KathrynMailchimp campaign / client archive15 min
10If any brand specs, templates, or fixed URLs changed during this issue, update the client skill before closing out.KathrynCowork / skill-creator skillAs needed
RELATED DOCUMENTS • Strategic Collaboration SOP • Client Claude Skill (e.g., McBride Wealth Foundations Skill) • Mailchimp Account and Content StudioRELATED DOCUMENTS • Strategic Collaboration SOP • Client Claude Skill (e.g., McBride Wealth Foundations Skill) • Mailchimp Account and Content StudioRELATED DOCUMENTS • Strategic Collaboration SOP • Client Claude Skill (e.g., McBride Wealth Foundations Skill) • Mailchimp Account and Content StudioWHEN IN DOUBT For production or technical questions, contact Kathryn. For content strategy or compliance questions, contact Patrick. When in doubt about whether a section follows a client’s brand, open the client’s Claude skill in Cowork. It contains the validated HTML templates, brand colours, and fixed asset URLs for every element of that newsletter.WHEN IN DOUBT For production or technical questions, contact Kathryn. For content strategy or compliance questions, contact Patrick. When in doubt about whether a section follows a client’s brand, open the client’s Claude skill in Cowork. It contains the validated HTML templates, brand colours, and fixed asset URLs for every element of that newsletter.WHEN IN DOUBT For production or technical questions, contact Kathryn. For content strategy or compliance questions, contact Patrick. When in doubt about whether a section follows a client’s brand, open the client’s Claude skill in Cowork. It contains the validated HTML templates, brand colours, and fixed asset URLs for every element of that newsletter.

Every client newsletter is produced using a dedicated Claude skill that contains that client's brand specifications, HTML templates, and fixed asset URLs. The process is universal. The skill is client-specific. Never build a newsletter without first confirming the correct client skill is active in Cowork.

The Newsletter Workflow

Production Steps

Follow these steps in order. Do not move to the next step until the current one is complete.

Weekly Economic Calendar & Morning Briefing

Weekly Economic Calendar & Morning Briefing

Standard Operating Procedure

Applies to: Kathryn and production collaborators

Weekly Economic Calendar Blog Post & Morning Briefing Distribution

Standard Operating Procedure

Version 1.0 | April 2026

inSymmetry Marketing

Purpose

Convert Ventum Financial's weekly Economic Calendar email into a blog post with charts, create a downloadable Morning Briefing PDF, and distribute via email and social media.

Quick Reference

Frequency:

Weekly (typically published Monday or Tuesday)

Time Estimate:

60-75 minutes total

Tools Required:

  • Claude Pro account (claude.ai)
  • Adobe Acrobat (for PDF editing)
  • Access to McBride Wealth Management website
  • Mailchimp account
  • Facebook and LinkedIn business page access
  • Outlook email client
  • Table Of Contents

    1. Receive and Prepare the Files

    2. Create the Blog Post

    3. Generate Promotional Content with Claude

    4. Finalize and Publish the Blog Post

    5. Upload the Morning Briefing PDF

    6. Create and Send Mailchimp Email

    7. Post to Social Media

    8. Quality Checklist

    9. Common Issues and Solutions

    10. File Organization

    Step 1: Receive And Prepare The Files

    What You Receive

    You will receive two emails from Ventum Financial, typically on Monday morning:

  • Economic Calendar email from Ventum Financial Portfolio Strategy
  • Dow Jones Morning Briefing PDF from Ventum Financial
  • Example: See the Dow Jones Morning Briefing PDF (Dow_Jones_Morning_Briefing_for_Apr_6_2026.pdf) included with this SOP for reference.

    A. Save The Charts From The Economic Calendar Email

    1. Open the Economic Calendar email in Outlook

    2. Create a new folder on your desktop named with the date

    Example folder name: April_10_2026

    3. Right-click each chart image in the email and select 'Save Picture As'

    4. Save to the desktop folder using this naming format:

    Naming Format: Month_Day_Chart_Number

    → April_10_Chart1.png

    → April_10_Chart2.png

    → April_10_Chart3.png

    Note: The Economic Calendar typically includes 4-6 charts showing various economic indicators, employment data, and market trends.

    B. Clean Up The Dow Jones Morning Briefing Pdf

    1. Open the PDF in Adobe Acrobat

    2. Delete the last page (usually blank)

    3. On the first page, delete or crop the header section to create a clean appearance

    The header typically says 'Web Version' at the top. Remove this to make the PDF look more professional.

    4. Save the cleaned PDF with this naming format:

    Naming Format: Dow_Jones_Morning_Briefing_Month_Day_Year.pdf

    → Example: Dow_Jones_Morning_Briefing_April_10_2026.pdf

    Step 2: Create The Blog Post

    On the McBride Wealth Management Website

    1. Log into the website backend

    2. Navigate to Blog > Add New Post

    3. Create the blog title using this format:

    Title Format: Weekly Economics Report - [Month] [Day], [Year]

    → Example: Weekly Economics Report - April 10, 2026

    4. Copy and paste the Economic Calendar content:

  • Copy the economic calendar table from the email
  • Copy each article section from the email
  • Insert the saved chart images in the appropriate locations
  • Ensure images are properly sized and aligned
  • Tip: Charts should be placed directly after the text that references them.

    5. Set category to 'Weekly Economics Report'

    6. Add appropriate featured image

    7. DO NOT publish yet (you'll need the content for Claude first)

    Step 3: Generate Promotional Content With Claude

    Upload to Claude Pro

    1. Open Claude Pro at claude.ai

    2. Start a new conversation

    3. Upload the cleaned Dow Jones Morning Briefing PDF from Step 1B

    Request the Content Package

    Copy and paste this exact prompt into Claude:

    I just posted this as a blog on Steve's website. I need the following content: 1. Summary post meta description of 155-165 characters 2. Mailchimp short paragraph for prospects and clients summary encouraging them to click to read 3. Mailchimp subject line and preview text 4. Post for Facebook and LinkedIn I only need copy in here for copy and paste, no word file.

    What Claude Will Provide

  • Meta description (for website SEO)
  • Email paragraph with merge tag formatting (*|FNAME|*)
  • Subject line and preview text
  • Facebook post
  • LinkedIn post
  • Step 4: Finalize And Publish The Blog Post

    1. Add the meta description from Claude's output to the SEO settings

    2. Review the entire post for proper formatting and image placement

    3. Publish the post

    4. Copy the published blog post URL

    Critical: Save this URL. You will need it for Mailchimp and social media.

    Step 5: Upload The Morning Briefing Pdf

    1. Edit the published blog post

    2. Upload the cleaned Dow Jones Morning Briefing PDF

    3. Add a download link or button

    4. Update the post

    5. Test the PDF download link

    Step 6: Create And Send Mailchimp Email

    Reference Email Format

    Use this reference email as your template guide:

    https://mailchi.mp/c0763a39a689/echelon-financial-insights-bigger-is-not-always-better-18165572

    In Mailchimp

    1. Create new campaign > Regular email

    2. Subject line: Use the subject line from Claude's output

    3. Preview text: Use the preview text from Claude's output

    4. Email content:

  • Use your standard template (reference the link above)
  • Paste the email paragraph from Claude's output
  • Replace [LINK] with the actual blog post URL
  • Ensure the merge tag *|FNAME|* is properly formatted
  • Include the PDF download link
  • 5. Audiences: Send to three separate tags:

    → Prospects tag

    → Clients tag

    → Staff tag

    6. Send test email to yourself

    7. Verify all links work

    8. Send to all three audience tags

    Step 7: Post To Social Media

    Facebook

    1. Log into McBride Wealth Management Facebook business page

    2. Create new post

    3. Paste the Facebook post copy from Claude's output

    4. Replace [LINK] with the blog post URL

    5. Add an image (Economic Calendar graphic or relevant chart)

    6. Post immediately or schedule

    Linkedin

    1. Log into McBride Wealth Management LinkedIn business page

    2. Create new post

    3. Paste the LinkedIn post copy from Claude's output

    4. Replace [LINK] with the blog post URL

    5. Add an image

    6. Post immediately or schedule

    Step 8: Quality Checklist

    File Preparation

    ☐ All charts saved with correct naming format

    ☐ Dow Jones PDF cleaned (blank page removed, header removed)

    ☐ Desktop folder organized by date

    Blog Post

    ☐ Blog post published with all charts

    ☐ All charts displaying correctly

    ☐ Blog post URL works

    ☐ PDF download link works

    ☐ Meta description is 155-165 characters

    Mailchimp Email

    ☐ All [LINK] placeholders replaced

    ☐ Merge tag *|FNAME|* properly formatted

    ☐ Test email sent and reviewed

    ☐ Email sent to all three tags

    Social Media

    ☐ Compliance disclaimers present

    ☐ 'McBride Wealth Management' used correctly

    ☐ No em dashes in any copy

    ☐ Social posts include images

    Step 9: Common Issues And Solutions

    Issue: Charts won't save from Outlook

    Solution:

    Right-click and select 'Save Picture As'. If that doesn't work, take a screenshot and crop it.

    Issue: PDF is too large to upload

    Solution:

    In Acrobat, go to File > Save As Other > Reduced Size PDF

    Issue: Images not displaying in blog post

    Solution:

    Resize images to max width of 1200px. Check if they need to be JPG instead of PNG.

    Issue: Mailchimp email going to spam

    Solution:

  • Ensure all links use https://
  • Avoid spam trigger words
  • Send test email first
  • Step 10: File Organization

    Desktop Folder Structure

    Economic_Reports/ └── April_10_2026/ ├── April_10_Chart1.png ├── April_10_Chart2.png ├── April_10_Chart3.png └── Dow_Jones_Morning_Briefing_April_10_2026.pdf

    Naming Conventions Summary

    Desktop Folder:

    → Format: Month_Day_Year

    Chart Images:

    → Format: Month_Day_Chart_Number.png

    Dow Jones PDF:

    → Format: Dow_Jones_Morning_Briefing_Month_Day_Year.pdf

    Time Estimate Breakdown

    Total process: 60-75 minutes

  • File preparation: 10-15 minutes
  • Blog post creation: 20-25 minutes
  • Claude content generation: 5 minutes
  • Email creation and sending: 15-20 minutes
  • Social media posting: 10-15 minutes
  • Visual Examples And Reference Materials

    Included with This SOP

    1. Dow Jones Morning Briefing PDF (Example)

    File: Dow_Jones_Morning_Briefing_for_Apr_6_2026.pdf

    This example shows the typical content and format of the morning briefing.

    2. Mailchimp Email Template (Reference Link)

    URL: https://mailchi.mp/c0763a39a689/echelon-financial-insights-bigger-is-not-always-better-18165572

    Study this email to understand the layout, tone, and formatting.

    What to Look for in the Examples

    In the Dow Jones PDF:

  • Note the 'Opening Call' section with market futures data
  • Observe how articles are structured
  • See charts and data visualizations
  • Notice the professional layout
  • In the Mailchimp Email:

  • Observe the simple, clean design
  • Note the personalization with merge tags
  • See how the CTA is prominently placed
  • Study the balance between text and white space
  • Brand Compliance Reminders

    Critical Brand Rules

    1. Always use 'McBride Wealth Management' as the brand name

    Never use 'Ventum Financial' except in source attribution.

    2. Never use em dashes in any copy

    Use hyphens or commas instead.

    3. Use Canadian spelling throughout

    → Colour (not color)

    → Centre (not center)

    4. Include compliance disclaimers on all platforms

    Tone And Style

  • Professional but accessible
  • Data-driven and factual
  • Avoid jargon where possible
  • Focus on what the data means for Canadian investors
  • Final Checklist

    ☐ Blog post is live and accessible

    ☐ All charts displaying correctly

    ☐ PDF download works

    ☐ Mailchimp sent to all three tags

    ☐ Facebook post published

    ☐ LinkedIn post published

    ☐ All links tested

    ☐ No em dashes

    ☐ 'McBride Wealth Management' used correctly

    ☐ Files organized

    Ventum Financial Brand Assets

    Download the complete Ventum Financial brand package including logos, fonts, colour palettes, and brand guidelines. Keep these assets on hand when producing any client deliverable.