Sharing Excel files in Office 365 can be a breeze, even without using OneDrive. If you're looking to collaborate with multiple users, there are several methods to achieve this seamlessly. Let's explore how you can share your Excel files without relying on OneDrive.
Before we dive into the methods, it's crucial to understand that Office 365 offers several sharing options, including sharing directly from the app, using SharePoint, or via email. Each method caters to different needs, so let's explore them in detail.
Sharing Directly from the Excel App
The Excel app in Office 365 provides an easy way to share files with others. This method is ideal for quick, one-time sharing.
To share your Excel file directly from the app, follow these steps:
Sharing with Specific People
1. Open your Excel file in the Office 365 app.
2. Click on the 'Share' button in the top-right corner.
3. Type the email addresses of the people you want to share the file with.
4. Choose the level of access (view, edit, or present) and click 'Apply'.
Sharing via a Link
1. Open your Excel file in the Office 365 app.
2. Click on the 'Share' button in the top-right corner.
3. Click on 'Anyone with the link' to generate a shareable link.
4. Choose the level of access (view, edit, or present) and click 'Apply'.
Sharing via SharePoint
SharePoint is a powerful collaboration platform that integrates seamlessly with Office 365. It's an excellent choice for teams that need to collaborate on files regularly.
To share your Excel file via SharePoint, follow these steps:
Uploading and Sharing the File
1. Navigate to your SharePoint site.
2. Click on 'Upload' and select the Excel file you want to share.
3. Once uploaded, click on the file to open it in the Excel app.
4. Follow the same sharing steps as mentioned earlier (Sharing with Specific People or Sharing via a Link).
Setting Permissions for the Library
1. Navigate to your SharePoint site and click on the gear icon in the top-right corner.
2. Select 'Site settings' and then 'Site permissions'.
3. Here, you can set permissions for the entire library, allowing or restricting access to specific groups or users.
By using these methods, you can effectively share your Excel files with multiple users in Office 365 without relying on OneDrive. Each method caters to different needs, so choose the one that best fits your collaboration requirements. Happy sharing!