Paulding Village Council met in Regular Session on January 3, 2017, at 6:30 p.m. in Council Chambers at the Municipal Building. President Pro Tempore Randy Daeger called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Robert L. Boyd, Ryan Mapes, Dan Workman, Tim Boss, and Barb Rife. Administrator Robert Fisher was also present. Solicitor Mike Jones was absent. Mayor Greg Reinhart came after meeting was in session.
Council elected Randy Daeger President Pro Tempore for 2017 with the following seating: second seat, Tim Boss; third seat, Barb Rife; fourth seat, Robert L. Boyd; fifth seat, Ryan Mapes; sixth seat, Dan Workman.
Dan Workman motioned to approve the minutes of the December 19th Council meeting, seconded by Ryan Mapes Daeger. Vote: all yea.
Tim Boss reported on the Salary and Allowance Board Meeting that was held on December 29, 2016. The purpose of the meeting was two-fold. The first being the Street Department Superintendent Jerry Smith had given his two week notice of retirement. The second topic was to discuss possible hourly increases since it has been a couple of years since the last increase. In an attempt to stay comparable to other village wages in the area the board is recommending a 4-5% hourly increase be awarded to the Utility Department, Village Office employees, and the Police Department employees. The board is also recommending Jason Vance be offered the position of Street Department Superintendent. The board feels that Jason has the knowledge and skills to fill this position and we would like to promote from within the department when possible. Jason will receive an hourly increase to compensate for the added responsibility and will be evaluated after one year. We would also like to give Finance Director Annette Hasch authority to place an ad in the paper advertising for the open Utility department position. Barb Rife asked how much the 4-5% increase was going to amount too. Tim Boss responded that it would equate to about $.50 per employee. Barb Rife wanted to know if our budget would allow for such raises. Mayor Greg Reinhart also noted that the Police Reserves would receive an hour increase taking them to $13.00/hour. Effective in January the Utility Office and the Police Department will be responsible for cleaning their own offices. Robert L. Boyd motioned to approve the Salary & Allowance Board’s recommendation, seconded by Dan Workman. Vote: all yea. Annette Hasch asked that the effective date be January 7, 2016.
Finance Director Annette Hasch met with the Finance Committee on December 29, 2016 to discuss Miscellaneous Utility Charges and Zoning Fees. The last time the Zoning fees were looked at was in 2001 and the Utility Charges had not been changed since 1996. The biggest change for the Zoning fees is that we are recommending a penalty of $100 for no permit. Randy Daeger motioned to accept the Finance Committee’s recommendation for Utility Miscellaneous charges and new Zoning charges, seconded by Dan Workman. Vote: all yea. These changes will go in effect February 1, 2017.
Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request #15 for VTF Excavation, LLC (Phase #2 Sewer Separation project) in the amount of $214,826.62. Barb Rife motioned to authorize the Mayor to sign the pay request for VTF Excavation, LLC, seconded by Ryan Mapes. Vote: all yea.
Village Administrator Robert Fisher reported that the Street Department was in desperate need of a new vehicle. The 2000 Chevrolet was costing us too much money in repairs. In order to save the Village money he traded the Water Plant truck (2010 Ford F-350) in for two separate trucks plus $2,600.00. The truck that the Water Plant received was a 2002 Chevrolet ¾ ton truck. The truck that the Street Department received was a 2009 Ford Ranger. The trade was done here in town at Integrity Ford.
Mayor Greg Reinhart relayed that the parking ticket fines collected for December 2016 were $25.00 and the total for the year was $1,160.00. Mayor’s Court collected $737.00 for the month of December 2016 was 500.00 and the total for the year was $9,345.00.
Mayor Greg Reinhart said that the Police Department is going to look into purchasing Tasers. They recently had to have assistance from the Paulding Co Sheriff’s office. Randy Crawford will be looking into prices for one in each car.
Mayor Greg Reinhart has reassigned committees for 2017.
Dan Workman inquired about the snow removal policy for the sidewalks in town in front of empty buildings. The O.R.C. 94.11 states that snow and ice removal needs to be within a reasonable time, which will ordinarily not exceed 12 hours after any storm during with the snow and ice has accumulated.
Mayor Greg Reinhart wanted people reminded that if it snows more than two inches that they need to move their cars if they are parked in the downtown area in the snow route.
Tim Boss asked about the status of turn lane on Williams Street at Gasser Road. Robert Fisher told him that we are still waiting on property owner signatures.
Randy Daeger motioned to pay the bills, seconded by Dan Workman. Vote: all yea.
The following meeting was scheduled:
· Utility Committee meeting—Thursday, January 5, 2017 @ 4:30 p.m.
Randy Daeger asked Council what they thought about the meeting they recently had regarding the solar panels. The Census of Council was that a solar panel project was not cost effective to pursue.
Barb Rife motioned to adjourn, seconded by Randy Daeger. Vote: all yea.