Paulding Village Council met in Regular Session on January 17, 2017, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Mayor Reinhart asked for a moment of silence in memory of Jim Spriggs. He served as the Solicitor for the Village for many years.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Tim Boss, Barb Rife, Robert L. Boyd, Ryan Mapes and Dan Workman. Administrator Robert Fisher was also present. Solicitor Mike Jones was present via Skype.
Dan Workman motioned to approve the minutes of the January 5th Council meeting with the change of the effective date of raises to January 7, 2017, seconded by Ryan Mapes. Vote: all yea.
Jerry Zielke, Paulding Economic Development, was present for the Council meeting. He presented a proposal for a Tax Abatement for Baker-Shindler. The proposal has to be presented to the Paulding Exempted Schools for approval next. Jerry presented a worksheet listing the tax abatement amounts for Paulding Village, Paulding Schools, Vantage Career Center, Paulding County and Paulding Township. Jerry will have a Resolution prepared for next Council Meeting.
Greg Reinhart asked Jerry how to find the Residential Enterprise Zone Agreements. Jerry said he has asked Columbus for detailed maps, but to no avail.
Jerry said there will be another tax abatement presented soon with the new GMO Grain Elevator on Wall Street. This project could create up to 20 jobs.
Jerry also talked about other items going on around the county. One project that is being worked on is removing the old underground tanks at the old 18 Wheeler Truck Stop across from the Vagabond. The other project is the old Varner Gas Station in Antwerp. Funding is being sought to have the underground gas tanks removed.
Karen Sunday was also present at the meeting regarding water issues in Emerald Acres.
Resolution No. 1316-17 re: A Resolution Estimating Active, Inactive and Interim Deposits to be Awarded, and Declaring an Emergency was read for the first time. Robert L. Boyd motion to suspend the rules and declare an emergency, seconded by Barb Rife. Vote: all yea. Ryan Mapes motioned to approve the legislation, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request for Ferguson Enterprises (Water Meter Replacement) in the amount of $18,130.00. Dan Workman motioned to authorize the Mayor to sign the pay request for Ferguson Enterprises, Inc, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request for VTF Excavation. LLC (Water Meter Replacement) in the amount of $70,405.96. Robert L. Boyd motioned to authorize the Mayor to sign the pay request for VTF Excavation, LLC, seconded by Tim Boss. Vote: all yea.
Finance Director Annette Hasch asked for the authorization for the Mayor and her to sign the Ohio Public Works Commission signature page for Pay Request #6 (Water Meter Replacement). Ryan Mapes motioned to authorize the Mayor and Finance Director to sign the signature pay request #6, seconded by Dan Workman. Vote: all yea.
Robert L. Boyd made a motion to accept 2017 Council Rules, seconded by Tim Boss. Vote: all yea.
Village Administrator Robert Fisher reported that the Werlor Solid Waste Contract is up for a year renewal. Robert will be meeting with Werlor on Tuesday regarding recycling services. Dan Workman motioned to approve the renewal of the Werlor Solid Waste Contract for one year, seconded by Robert L. Boyd. Vote: all yea.
Robert Fisher also noted that he will be starting the interview process for the Utility Worker hopefully by the end of the week.
Mayor Greg Reinhart received a letter from Maumee Valley Planning regarding CDBG grant funding. There will be not any awards for 2017, but will be doubled up for 2018.
Solicitor Mike Jones clarified the Werlor contract term. The initial contract started May 1, 2014. The contract allows for (4) consecutive one-year renewals before a re-bid process.
Randy Daeger asked the Mayor about the Police Department change to 12-hour shifts. Mayor Reinhart stated that the Police Department will be starting 12-hour shifts in February. Barb Rife asked why this is being changed. The Mayor told her that when he started that there were two officers’ working days on Fridays. There haven’t been two officers for day shift on Friday’s since September 2016. He states that the 12-hour shifts will give the Police Department more days off and that we are going to try it for a while. The Mayor says that all of the officers are okay with this change, but Barb Rife states that some of the officers are not okay with the change. She feels it is a safety issue having them working 12-hour shifts. She is also concerned with one of the officers getting sick and having to call in someone else with only four full-time officers. Finance Director Annette Hasch also stated that she will need a policy stating changes and how Holidays are being paid. Barb Rife says if they are working 12 hour shifts then they would have to be paid 4 hours of overtime per pay period. The Mayor says that they would get paid for 80 hours. Our current policy states that hours worked over 40 per week are to be paid out at 1½ times. The Mayor wants to change this so that 2nd and 3rd shift officers do not have to work every weekend.
Barb Rife asked about the letter sent to Paulding Township and Jackson Township Trustees asking what they can do for the Village of Paulding for the tax money they receive from Village residents. Barb wants to know what the townships are going to provide for the village. The Mayor wants to know what the townships are doing with the $26,000 and $7,500 that the Village residents are paying in taxes to the townships. The townships attorney told the trustees that the Village cannot make them turn the money over to the Village. The Mayor says that the Village could pull out of the township. The Mayor stated that at the October 2016 Committee of the Whole meeting it was discussed that everyone would get back together with ideas that the townships could do for the Village. She is offended that the letter wrote to townships sounds like it is coming from the Council. Barb said that the conformity of boundaries was discussed and it decided that it wasn’t a good idea for the Village. Dan Workman feels that if this happens it will eliminate any future expansion or annexation of the Village. Randy Daeger feels that a lot of these matters can be resolved in committee meetings. He also said decisions were not made in the committee meetings, but things were discussed so that Council knew what was going on in town.
Mayor Reinhart asked Mike Jones to clarify his duties as Mayor. Mike stated that the Mayor appoints, with the Council’s consent, the Police Chief, Fire Chief, and EMS Coordinator. The Council’s job is to advise and consent to these appointments. The Police Chief has the exclusive authority to deal with items related to the Police Department under the General Rules established by the Mayor. In Mike Jones opinion, he is not sure whether regulating officer hours is a “General” or a “Specific” Rule. Mike Jones also stated that under the Fair Labor Standards Act Police Officer can work an 84 pay period without overtime or 171 hours every 28 days without overtime. The Mayor is the Chief Officer in charge with enforcing the peace in the Village limits. The Village Council passes Ordinances, Resolutions, authorizes payment of bills and authorizes contracts. The Mayor’s job is to enforce the Ordinances and Resolutions. The utilities are under the jurisdiction of the Village Administrator.
Barb Rife motioned to pay the bills, seconded by Ryan Mapes. Vote: all yea.
The following meetings were scheduled:
· Buildings & Grounds Committee—Monday, January 23, 2017 @ 4:30p.m.
· Utility Committee meeting—Monday, January 23, 2017 immediately after Buildings & Grounds meeting.
Randy Daeger motioned to adjourn, seconded by Robert L. Boyd. Vote: all yea.