Paulding Village Council met in Regular Session on April 3, 2017, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Tim Boss, Barb Rife, Robert L. Boyd, Ryan Mapes and Dan Workman. Administrator Robert Fisher was also present. Solicitor Mike Jones was present via Skype.
Randy Daeger motioned to approve the minutes of the March 20th Council meeting, seconded by Barb Rife. Vote: all yea.
Karen Sunday asked about status of Emerald Acres. Robert told Karen that we need to wait for the weather to cooperate. Robert explained that there is a blockage on Helen Street that they need to dig up when it gets a little drier. Robert was instructed to go out and dig up the next day as long as it isn’t raining.
Robert L. Boyd reported on the Salary & Allowance Committee meeting held on March 28, 2017. The committee is working on updating the employee handbook. Another meeting will be setup to continue the process.
Ryan Mapes reported on the Paulding Community Fire Association (PCFA) meeting held on March 29, 2017. The fire department is looking into purchasing a 3000 gallon tanker truck. The estimated cost proposal ranges from $249,000 to $270,000. The cost would be shared with PCFA entities. After funding was discussed, it was determined to table the purchase at this time. Financing and grant money will be looked into. The next meeting is scheduled to be held on October 25, 2017 at 5:00 p.m.
Ryan Mapes reported on the Recreation Board meeting held on March 27, 2017. The board would like to recommend the hiring of Bruce Whitman, Park Manager; Emily Austin, Pool Manager; Elizabeth Hawley, Co-Assistant Pool Manager; and Matthew Martinez, Co-Assistant Pool Manager. It was also reported that LaFountain Park will be having some repairs done around the play equipment. The pool concession will operate under a Level 2 food license to help with the cost of personnel and licensing. Dan Workman motioned to approve the Recreation Committee report, seconded by Robert L. Boyd. Vote: all yea.
Resolution No. 1320-17 re: A Resolution Authorizing the Village of Paulding, Ohio, to Participate in the State of Ohio NatureWorks Grant Program was read for the second time.
Joe Hotz and Mike Karafa from Jones & Henry were present at the meeting. They were present to answer any question regarding Phase 3 of the Sewer Separation Project. Ryan Mapes also asked them about a drainage issue at Williams Street and Jackson Street. That area was separated during the Phase 1 Sewer Separation Project. Mike Karafa said that during that phase there was an unknown fire cistern that was located at that intersection. The contractor also located a storm sewer at that location in which they cut out and replaced. Doing this the contractor damaged the catch basin and they had to replace it at their cost. Nobody knew of a drainage issue until Williams Street was repaved. Joe Hotz also pointed that there is not a catch basin at the corner of Perry Street and Williams Street, so therefore a lot of rain water flows north to the Williams Street and Jackson Street catch basin into a 6” drain. If it were to be constructed now a 12” pipe would be installed. This drainage issue will be looked at in Phase 3.
Finance Director Annette Hasch reported that we will be looking at the Werlor contract regarding the trash stickers.
Robert Fisher presented the Administrator’s Agenda. The agenda consisted of the following:
· A copy of the General Standard Engineering Service Contract from Jones & Henry Engineers for the Phase #3 Sewer Separation Project.
· Laurie’s Naturescapes will start planting the trees along Williams Street on April 12, 2017.
Dan Workman motioned to approve the Administrator’s Agenda, seconded by Ryan Mapes. Vote: all yea.
Mayor Greg Reinhart relayed that the Mayor’s Court collected $671.00 for the month of March 2017.
Mayor Greg Reinhart relayed that the EMS report February 2017 is in the Council packet.
Mayor Greg Reinhart received an invitation to attend a Coordinated Response Exercise. The meeting will be April 25, 2017, at Westside Hall Conference Center in Defiance. Anissa will register anyone who would like to attend.
Solicitor Mike Jones had a conference call with Craig Knapke and Rite Aid representatives regarding the N. Williams/Gasser Intersection Improvement Project. Rite Aid is expected to sign the agreement to proceed with project by April 15, 2017. If Rite Aid does not sign off on the property, Mike Jones will prepare a Resolution for the next Council Meeting of a notice of intent to take the property by eminent domain.
Also Mike Jones has prepared a draft ordinance to be discussed by the Ordinance Committee. This ordinance relates to all properties either vacant or abandoned in the village regarding preservation of said properties.
Randy Daeger motioned to pay the bills, seconded by Ryan Mapes. Vote: all yea.
Randy Daeger motioned for Council to move into Executive Session to consider the employment of public employees, seconded by Ryan Mapes. Vote: all yea.
Randy Daeger motioned for Council to move into Regular Session, seconded by Robert L. Boyd. Vote: all yea.
Solicitor Mike Jones has submitted his resignation as Paulding Village Solicitor effective April 28, 2017. Mayor Greg Reinhart thanked Mike for all of his years of service.
The following meeting was scheduled:
· Salary & Allowance Committee—Monday, April 10, 2017 @ 5:00 p.m.
Randy Daeger motioned to adjourn, seconded by Dan Workman. Vote: all yea.