Paulding Village Council met in Regular Session on November 6 2017, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.

 

Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Tim Boss, Barb Rife, Robert L. Boyd, Ryan Mapes, and Dan Workman. Administrator Robert Fisher was also present.  Solicitor, Rachel L. Jones was absent.

 

Dan Workman motioned to approve the minutes of the October 16th Council meeting, seconded by Robert L. Boyd. Vote: all yea.

 

Dave Burtch announced that the application for the Downtown Assessment Resource Team visit has been submitted.  There will be stakeholder meeting scheduled.

 

Dave Burtch said that the first round of community meetings are done for the Paulding County Vision Board.  The next one for the Village of Paulding will be at the Paulding Library on November 14, 2017 @ 6:00p.m.

 

Karen Sunday was present at the meeting.  She had called several council members regarding the last heavy rain.  She still feels that we are not making progress on the Emerald Acre drainage issues.  Brian Egnor also expressed his concerns that we are starting and stopping too much and that he feels that the drains being installed will be hit by mowers.  Robert Fisher stated that we are installing the drains below grade.  Robert also mentioned that we can’t dedicate all of our working hours to this project.  We have to maintain other aspects of the Village.  Robert L. Boyd also explained to Brian Egnor that if spend over a certain amount of money then we have to get engineers involved which leads to prevailing wages and the project costs either double or triple.  Robert L. Boyd also wanted to know who was in charge of getting high water signs put out on the streets.  He was told that the on duty Police Officer is supposed to notify the Street Department on-call person.

 

Brian Egnor also says that he feels that there is still a lot of sewer issues in Emerald Acres.  Robert Fisher explained to Brian that when we are notified of any problems that our Utility workers go and investigate and fix any issues that are part of the Village’s responsibility.

 

Robert L. Boyd reported on the Salary & Allowance Committee meeting on October 26, 2017.  The Village Administrator presented a proposal for annual wage increases.  This proposal covered the recommendations for each individual of the village staff.  It also compared current wages found at other surrounding villages and cities.  After reviewing current wages it was felt that this increase was needed to be competitive with the surrounding areas.  It was also brought up if the budget would allow for the increase, the administrator felt that this will not impose an issue.  It is the recommendation of the Salary and Allowance Committee to approve the wage increases effective the first full week of 2018.  Dan Workman motioned to approve the Salary and Allowance Committee’s report of wage increases, seconded by Ryan Mapes.  Vote:  all yea.

 

Barb Rife reported on the Buildings & Grounds Committee meeting held on October 26, 2017.  The sale of the Old Utility Office/Fire House was discussed.  The committee recommends that the bids be advertised as “Best Offer”.  Robert L. Boyd motioned to accept the Building and Grounds Committee’s report of the Old Utility Office/Fire House advertised as “Best Offer” bid, seconded by Dan Workman.  Vote:  all yea.

 

Ryan Mapes reported on the Utility Committee held on October 26, 2017.  The General Rules & Regulations are being updated.  Ryan stated that they are waiting for Solicitor, Rachel Jones to view the changes.

 

 

Resolution No. 1326-17 re: A Resolution Authorizing the Purchase of Supplies for the year 2017 was read for the first time.

 

Ordinance No. 1537-17 re:  An Ordinance Amending and Increasing Appropriations for Current Expenses and Other Expenditures of the Village of Paulding, Ohio, During the Year Ending December 31, 2017 was read for the first time.

 

Ordinance No. 1538-17 re:  An Ordinance to make Permanent Appropriations for Current Expenses and Other Expenditures of the Village of Paulding, State of Ohio, During the Year Ending December 31, 2018 was read for the first time.

 

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request for Tom’s Construction, Inc. (US127/Gasser Road Intersection Improvement Project) in the amount of $52,058.57. Robert L. Boyd motioned to authorize the Mayor to sign the pay request for Tom’s Construction, Inc., in the amount of $52,058.57, seconded by Ryan Mapes. Vote: all yea.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request for Tom’s Construction, Inc. (US127/Gasser Road Intersection Improvement Project) in the amount of $146,769.22. Robert L. Boyd motioned to authorize the Mayor to sign the pay request for Tom’s Construction, Inc., in the amount of $146,769.22, seconded by Ryan Mapes. Vote: all yea.

 

 

Robert Fisher presented the Administrator’s Agenda. The agenda consisted of the following:

 

 

Dan Workman motioned to approve the Administrator’s Agenda, seconded by Robert L. Boyd. Vote: all yea.

 

Mayor Greg Reinhart relayed that the EMS report October 2017 is in the Council packet.

 

Mayor, Greg Reinhart would like to appoint Brandi Bowers to the EMS/PCFA departments.  Robert L. Boyd motioned to approve the hiring of Brandi Bowers, seconded by Ryan Mapes.  Vote:  Robert L. Boyd, yea; Ryan Mapes, yea; Randy Daeger, yea; Tim Boss, yea; Barb Rife, yea; Dan Workman, abstain.

 

                                   

Mayor, Greg Reinhart presented an application for Street Right-A-Way Permit for the Merry & Bright Christmas parade for 11/28/2017 at 5:00-8:00 p.m.  Rain date is scheduled for 12/3/2017.  Robert L. Boyd motioned to approve the Merry & Bright Christmas parade permit, seconded by Dan Workman.  Vote:  Robert L. Boyd, yea; Dan Workman, yea; Randy Daeger, no; Tim Boss, yea; Barb Rife, yea; Ryan Mapes, yea.

 

 

Randy Daeger motioned to pay the bills, seconded by Robert L. Boyd. Vote: all yea.

 

 

 

The following meetings were scheduled:

 

·         Finance Committee—Wednesday, November 15, 2017 @ 5:00 p.m.

·         Recreation Committee—Wednesday, November 15, 2017 @ immediately after Finance meeting.

·         Buildings & Grounds—Thursday, November 16, 2017 @ 5:00 p.m.

 

 

Randy Daeger motioned to adjourn, seconded by Tim Boss. Vote:  all yea.

 

 

 

______________________________                                    _______________________________

Finance Director                                                          Mayor