Paulding Village Council met in Regular Session on April 2, 2018, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.

 

Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Ryan Mapes, Barb Rife, David Burtch, and Tim Boss and Dan Workman. Administrator Robert Fisher was also present, as was Solicitor Rachel L. Jones.

 

Ryan Mapes motioned to approve the minutes of the March 19th Council meeting, seconded by David Burtch. Vote: all yea.

 

Tim Boss reported on the Recreation Committee meeting held on March 21, 2018.  The purpose of the meeting was to discuss putting up netting along the right field foul line to help stop foul balls from being lost in the brush and overgrowth outside the foul line on Field #3. Two quotes were received for this project.  The committee decided not to proceed with the project at this time.  There was also discussion on extending the top of the backstop out over the field behind home plate.  We are waiting for a quote for this project.  There is no recommendation from the committee. 

 

Tim Boss reported on the Safety Committee meeting held on March 29, 2018.  The police department is requesting the purchase of one Taser and two radar units.  The present radar units are very old and technology has improved greatly.  It is the recommendation of the safety committee to proceed with the equipment purchases.  The other topic that was discussed was the school resource officer (SRO) projected to be hired for the 2018-2019 school year.  The Safety Committee recommends there be a meeting scheduled between school representatives, Council, Village Administrator, Mayor, Police Chief, and the Village Solicitor to proceed with the negotiation for the possible filling of this position. Barb Rife motioned to approve the Safety Committee’s report, seconded by Randy Daeger. Vote:  all yea.

 

Barb Rife reported on the Ordinance Committee held on March 27, 2018.  The topic of the meeting was to discuss the minimum requirements for notification of Council and interested parties of scheduling/canceling committee meetings.  In the past, we have had Council members and other parties not notified of cancellations of meetings, even with the following of the 24-hour notice as required by the “Sunshine Laws”.  The committee requests that an additional notation in the meeting section.  The following addition will be added:

 

NOTIFICATION OF MEETINGS – At the beginning of each calendar year, the Clerk will ask each Council person, Village Administrator, Mayor, Solicitor, the Press, and any interested party as the method of communication they would like to be notified as to changes in Regular and Committee meetings.  Communication can be defined as:  e-mail, Voice mail, texting, or personal phone call.  A record will be kept with date and time of confirmation.

 

Randy Daeger motioned to approve the Ordinance Committee report, seconded by David Burtch.  Vote:  all yea.

 

Barb Rife reported on the Building & Grounds Committee meeting held on March 27, 2018.  David Burtch held a Subcommittee of Community Revitalizing Paulding (CoRP) to outline minimum maintenance standards for existing buildings in the Village of Paulding.  Various items were discussed to supplement the current ordinance of the Village’s Property Maintenance Code Policy.  Such items are as follows:

1)     Insurance Requirements

2)     Enforcement

3)     Additional Maintenance items

 

The Ordinance committee would like to thank the Subcommittee for their insight and community involvement in supporting this worthy endeavor.  Their recommendations are very helpful and we look forward to communicating with them on additional recommendations in the future.  No action is required at this time.

 

 

 

 

 

Resolution No. 1330-18 re:  A Resolution Authorizing the Village Administrator of the Village of Paulding, Ohio to Prepare and Submit an Application(s) to Paulding County for the CDGB Community Development Program and to Execute Contracts as required; and Declaring An Emergency was read for the first time.  Dan Workman motioned to suspend the rules and declare an emergency, seconded by David Burtch.  Vote:  all yea.  Dan Workman motioned to approve the legislation, seconded by David Burtch.  Vote: all.

 

 

Resolution No. 1329-18 re:  A Resolution Adopting a Revised Personnel Policy and Procedures Manual for Employees of the Village of Paulding, Ohio was amended to strike out some of the language in Section 2 stating that the employees would receive (2) additional holidays for 2018.  In 2018, the employees will receive the (2) personal days only.   Barb Rife motioned to suspend the rules and approve the legislation, seconded by Randy Daeger.  Vote: Bar Rife, yea; Randy Daeger, yea; Ryan Mapes, yea; David Burtch, yea; Tim Boss, yea; Dan Workman, no.  Barb Rife motioned to approve the legislation, seconded by Ryan Mapes.  Vote:  all yea.

 

Finance Director Annette Hasch asked for the authorization to sign the Village Commitment Letter for the Garfield Avenue Culvert project.  Dan Workman motioned to authorize the Finance Director to sign the Garfield Avenue Culvert Commitment Letter, seconded by Randy Daeger.  Vote:  all yea.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request Application #4 for Tom’s Construction, Inc. (US127/Gasser Road Intersection Improvement Project) in the amount of $106,325.80. Tim Boss motioned to authorize the Mayor to sign the pay request for Tom’s Construction, Inc., in the amount of $106,325.80, seconded by Dan Workman. Vote: all yea.

 

Finance Director Annette Hasch asked for the authorization to submit the pay request for Access Engineering Solutions (US127/Gasser Road Intersection Improvement Project) in the amount of $12,000.00.  Dan Workman motioned to authorize the pay request for Access Engineering Solutions, seconded by Ryan Mapes. Vote: all yea.

 

 

Robert Fisher presented the Administrator’s Agenda. The agenda consisted of the following:

 

 

Barb Rife motioned to approve the Administrator’s Agenda, seconded by Dan Workman. Vote: Barb Rife, yea; Dan Workman, yea; Randy Daeger, yea; Ryan Mapes, no; David Burtch, yea; Tim Boss, yea.

 

 

Mayor Greg Reinhart wants a meter installed at the new training center.

 

Mayor Greg Reinhart reported that the March 2018 Police Activity Report and the Mayor’s Monthly Statement are in the Council Packet.

 

Ryan Mapes motioned to pay the bills, seconded by Dave Burtch.  Vote: all yea.

 

Ryan Mapes motioned for Council to move into Executive Session to consider the employment of a public employee, seconded by David Burtch. Vote: all yea.

 

Barb Rife motioned for Council to move into Regular Session, seconded by Ryan Mapes.  Vote:  all yea.

 

Administrator, Robert Fisher has announced his resignation effective April 13, 2018.  Barb Rife motioned to approve Robert Fisher’s resignation, seconded by Dan Workman.  Vote:  all yea.

 

Utility Clerk, Anissa Williamson also submitted her resignation effective April 12, 2018.  Barb Rife motioned to approve Anissa Williamson’s resignation, seconded by Ryan Mapes.  Vote:  all yea.

 

Barb Rife motioned to have the Village Administrator position and the Utility Clerk position advertised, seconded by Ryan Mapes.  Vote:  all yea.

           

The following meetings were scheduled:

 

·        Safety Committee meeting—Monday, April 9, 2018 @ 5:30 p.m.

·        Special meeting—Wednesday, April 11, 2018 @ 4:45 p.m.

·        Utility Committee meeting—Wednesday, April 11, 2018 @ 5:00 p.m.

·        Recreation Committee meeting—Wednesday, April 11, 2018 @ immediately after Utility meeting.

 

Dan Workman motioned to adjourn, seconded by Ryan Mapes. Vote: all yea.

 

 

 

_______________________________                            _______________________________

Finance Director                                                           Mayor