Paulding Village Council met in Regular Session on May 7, 2018, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Ryan Mapes, Barb Rife, David Burtch, Tim Boss and Dan Workman.
Randy Daeger motioned to approve the minutes of the April 16th Council meeting, seconded by David Burtch. Vote: all yea.
Ryan Mapes motioned to approve the minutes of the May 2nd Special meeting, seconded by Tim Boss. Vote: all yea.
Mark Holtsberry was present to talk about his re-election as County Commissioner. He talked about his committees/boards that he serves on and his goals for the future.
Tim Boss reported on the Recreation Committee meeting held on April 25, 2018. The following items were discussed:
1. The proposal quote from R & C Fencing to install 60’ of 48” high overhangs to attach to the existing backstop on Field #3 at the Reservoir Park at a cost of $3,600.
2. Revisions were made to the park(s) reservations and rules based on current park conditions.
3. A report was given by Rob Weisenburger & John McMaster in regards to the 2018 RELITE Community Improvement Project. The project goal is to plant (4) shade trees at the Lela McGuire Jeffery Park outside the home run fence on each ball field. The trees will be paid for by the Paulding-Putnam Electric Co-op community service project funding. The trees will be purchased from Beining Nursery; the mulch from Kauser Trucking; and the hardware from Paulding Ace Hardware.
Randy Daeger motioned to approve the Recreation Report, seconded by Dan Workman. Vote: all yea.
Randy Daeger reported on the Utility Committee meeting held on April 19, 2018. Craig Knapke from Access Engineering was present to give an update on the village projects.
1. US127/Gasser Rd Project: The pavement re-striping is scheduled for 4/27/18. The grass seeding will be 4/30/18 and pavement repair will be within the next two to three weeks.
2. Water Meter Pit Replacement Project: The specs state that the meters pits should be flush with existing ground level. Residents are advised to call the village office if there are any issues with the new meter pits or ground restoration. One of our street guys went around to check on the meter pits. He made a list of seven address that may need to be adjusted or ground restoration to be performed.
Randy Daeger reported on the Committee of the Whole Committee meeting held on April 26, 2018. Solicitor, Rachel Jones has submitted her resignation effective May 4, 2018. She has taken a full-time position in Van Wert. The Solicitor job will be posted in the newspaper. Randy Daeger also mentioned that interviews have been conducted for the Utility Office Clerk position. Interviews are also under way for the Administrator position. The culvert on Garfield was inspected by Kohli and Kaliher last fall. Since the inspection the culvert has deteriorated more prompting the Committee to close the road until repairs can be made. Two options for funding are CDBG (Community Development Block Grant) and Ohio Public Works Commission. Total cost is estimated to be $120,000. Commissioner, Mark Holtsberry mentioned that the Commissioners had their 2nd hearing today regarding the CDBG funding and the 3rd hearing will be May 21, 2018.
The Paulding County Landbank needs to replace Robert Fisher’s board position since he has terminated employment with the Village. Robert has suggested that maybe Deb Herman could take his board position since she would know when properties in the Village have been abandoned or assessed. Randy Daeger nominated David Burtch to sit on Landbank board, seconded by Barb Rife. Tim Boss nominated Deb Herman to sit on Landbank board, seconded by Ryan Mapes. Mayor Greg Reinhart will have to check to see who actually nominates for this position. For the time being both nominations can attend the Landbank meetings.
Mayor, Greg Reinhart would like to table the changing of the Community Improvement Corporation of Paulding (CIC) board members at this time. David Burtch told Mayor Reinhart that all of the board members terms have expired and that he feels that is an urgent matter. The Village needs to staff at least 40% of the 13 board member profile.
Resolution No. 1331-18 re: A Resolution Authorizing Participation in the ODOT Winter Contract (018-19) for Road Salt and Declaring An Emergency was read for the first time. Barb Rife motioned to suspend the rules and declare an emergency, seconded by Dan Workman. Vote: all yea. David Burtch motioned to approve the legislation, seconded by Ryan Mapes. Vote: all.
Finance Director Annette Hasch requested a $20,268 transfer from the Income Tax Fund (#102) to the PCFA Fund (#819). Barb Rife motioned to approve the transfer of $20,268 from the Income Tax Fund to the PCFA Fund, seconded by Tim Boss. Vote: Barb Rife, yea; Tim Boss, yea; Randy Daeger, yea; Ryan Mapes, yea; David Burtch, yea; Dan Workman, abstain.
Finance Director Annette Hasch asked for the authorization for the Mayor to sign the Division of Environmental & Financial Assistance (DEFA) Office of Financial Assistance (OFA) application for the Phase #3 Sewer Separation Project. Ryan Mapes motioned to authorize the Mayor to sign the DEFA application for Phase #3 Sewer Separation Project, seconded by Dan Workman. Vote: all yea.
Solid Ground LLC mowing bid for the 2018 & 2019 mowing season are as follows:
· Paulding Reservoir Park: $4,800.00 $4,944.00
· Paulding Village Water Plant & Res: $5,760.00 $5,932.80
· Lela McGuire Jeffery Park-11 acres: $4,748.00 $4,890.44
· Lela McGuire Jeffery Park-balance: $2,640.00 $2,719.20
Dan Workman motioned to accept the two (2) year mowing bid from Solid Ground LLC, seconded by David Burtch. Vote: all yea.
Mayor, Greg Reinhart said that there is a partial vacated alley east of Dix Street between Jackson Street and Perry Street that is still being drove through. He would like to get some concrete barriers so that people don’t continue to drive through. Barb Rife motioned to purchase a concrete barrier to block the vacated alley, seconded by Dan Workman. Vote: all yea.
Mayor Greg Reinhart reported that the April 2018 Police Activity Report and the Mayor’s Monthly Statement are in the Council Packet.
Mayor Greg Reinhart relayed that the EMS reports for March & April 2018 are in the Council packet.
Councilman Dan Workman met with the owners of the “Old Utility Shop” to find out which waterline they would like to keep and which one they want abandoned and to locate the shut-offs for the waterlines. They are going to keep the shut-off by the old office and keep that waterline.
Solicitor, Rachel Jones’ last day was May 4, 2018. Mayor, Greg Reinhart wished her luck on her new job.
Councilman David Burtch met with Tony Zartman from the Paulding County Commissioners regarding the fire training facility. The commissioners are under the assumption that the facility cannot be charged for water usage based on their interpretation of the ORC 743.09. The new Solicitor will have to research because the Village does not have the same interpretation.
Randy Daeger motioned to pay the bills, seconded by Ryan Mapes. Vote: all yea.
Dan Workman motioned for Council to move into Executive Session to consider the employment of a public employee, seconded by Randy Daeger. Vote: all yea.
Randy Daeger motioned for Council to move into Regular Session, seconded by Dan Workman. Vote: all yea.
The following meetings were scheduled:
· Street Committee meeting—Thursday, May 10, 2018 @ 4:45 p.m.
· Special Meeting—Thursday, May 10, 2018 @ 5:00 p.m.
· Buildings & Grounds Committee meeting—Monday, May 14, 2018 @ 5:00 p.m.
· Safety Committee meeting—Monday, May 14, 2018 @ immediately after Buildings & Grounds meeting.
Dan Workman motioned to adjourn, seconded by Ryan Mapes. Vote: all ea.