Paulding Village Council met in Regular Session on May 21, 2018, at 6:30 p.m. in Council Chambers at the Municipal Building. President Pro Tempore Randy Daeger called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Barb Rife, David Burtch, Tim Boss and Dan Workman. Solicitor Harvey Hyman was also present. Mayor Greg Reinhart was absent.
David Burtch motioned to approve the minutes of the May 7th Council meeting, seconded by Barb Rife. Vote: all yea.
Dan Workman motioned to approve the minutes of the May 10th Special meeting, seconded by Barb Rife. Vote: all yea.
David Burtch motioned to approve the minutes of the May 17th Special meeting, seconded by Dan Workman. Vote: all yea.
Karen Sunday asked when the ground restoration was going to be done on Helen Street. Street Superintendent, Jason Vance told her when the rain stops.
Barb Rife asked about the status Dennis Street. Jason Vance told her that Ben Kauser is done with the bigger lateral that is extending the outlet on Dennis Street. The contractor now will be moving west on Nancy Street putting in yard drains on the south side of the street. The street department will be putting in yard drains on the north side of Nancy Street.
Barb Rife reported on the Buildings & Grounds Committee meeting held on May 14, 2018. The following items were discussed:
· Severe rutting from heavy equipment have been a problem around graves. The committee will discuss the issue with the Utility Supervisor to avoid problems like this in the future. Other equipment may help in resolving this problem.
· The board received a quote from Solid Ground of $145/site for restoration of plots.
· Storm drains in the cemetery are difficult to see when walking. Possible painting or small barricade will resolve the problem.
· Still getting a lot of traffic through the cemetery to the brush pile. Discussed getting cement barriers to avoid this problem.
· Dead trees and stumps are a continuing problem. Will determine cost of removal and future funding for maintenance of greenery.
· Mausoleum needs a lot of remodeling. David Burtch will be talking to contractors to determine scope and cost. David Burtch talked with Hartzog’s about the repairs. There are some foundation problems and a big chunk of plaster that is ballooned out inside the mausoleum. There are also some broken windows.
· David Burtch is also talking with contractors for work on Utility Building roof. He will bring back estimates for the project at the next Buildings & Grounds Committee meeting.
The committee would also like to thank the Cemetery Board for all their hard work.
Tim Boss reported on the Safety Committee meeting held on May 14, 2018. The purpose of the meeting was to discuss options for the replacement of the 2005 ambulance. There was of discussion on prices, van vs. truck chassis, diesel vs. gas, and other items. The Safety Committee is recommending the purchase of a 2019 Ford F-450 chassis with 4WD and diesel engine. The approximate cost is $203,808.00
David Burtch motioned to approve the Safety Committee report, seconded by Tim Boss. Vote: David Burtch, yea; Tim Boss, yea; Barb Rife, yea; Randy Daeger, yea; Dan Workman, abstain.
Tim Boss reported on the Recreation Board meeting held on May 21, 2018. The following items were discussed:
1. The pool employees have been hired for the season.
2. The tentative opening day is June 1st.
Finance Director Annette Hasch requested a $6,965.76 transfer from the Income Tax Fund (#102) to the Water Cap Imp Fund (#603). To pay OPWC Ln#CE35R-$795.00; Ln#CE14-T-$1,318.50; Ln#CT73-S-$4,852.26. Dan Workman motioned to approve the transfer of $6,965.76 from the Income Tax Fund to the Water Cap Imp Fund, seconded by Barb Rife. Vote: all yea.
Finance Director Annette Hasch also reported that we received the Permit To Install (PTI) for the Combined Sewer Separation Phase #3 Project today. She has notified the Jones & Henry and Dennis Miller from Maumee Valley Planning so that the application for the $600,000 grant can be submitted.
Finance Director, Annette Hasch also reported that we recently had a USDA compliance audit. They have some recommendations/concerns about our water rates not being able to cover operation costs. We need to add a handicapped parking spot in front of the Utility Office.
Randy Daeger asked about the Garfield Culvert. The Village office received a phone call that the 3rd public hearing for CDBG funding was postponed to June 4, 2018 at 11:00 a.m. at the Paulding County Commissioner office.
David Burtch reported on the water meter issue for the Fire Fighter Training Facility. The Village received a letter from Prosecuting Attorney, Joe Burkard and the Paulding County Commissioners stating that the Village cannot charge for water usage at the training facility. David Burtch has asked for supporting documents and will being passing this information to our new Solicitor, Harvey Hyman.
David Burtch wanted to remind everyone of the Paulding County Vision Board public meeting on Tuesday, May 22, 2018 @ 7:00 p.m. at the Extension Building at the fairgrounds.
Randy Daeger announced that Council member Ryan Mapes has turned in his resignation effective May 18th. If anyone is interested in filling position, please send in resume by June 4th.
Randy Daeger presented an application for Street Right-of-Way Permit for the First Presbyterian Church of Paulding for the 5th Quarter post High School Football games on 9/7/2018; 9/14/2018; 10/12/2018; & 10/19/2018. Dan Workman motioned to approve Right-of-Way permit, seconded by David Burtch. Vote: all yea.
Barb Rife motioned to approve the hiring of two summer help employees, seconded by Dan Workman. Vote: all yea.
Barb Rife motioned to pay the bills, seconded by Tim Boss. Vote: all yea.
Barb Rife motioned for Council to move into Executive Session to consider a pending legal matter, seconded by Dan Workman. Vote: all yea.
Dan Workman motioned for Council to move into Regular Session, seconded by Tim Boss. Vote: all yea.
The following meeting was scheduled:
· Buildings & Grounds Committee meeting—Thursday, May 31, 2018 @ 5:30 p.m.
Dan Workman motioned to adjourn, seconded by David Burtch. Vote: all yea.