Paulding Village Council met in Regular Session on August 20, 2018, at 6:30 p.m. in Council Chambers at the Municipal Building.Mayor Greg Reinhart called the meeting to order.

 

Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Greg White, Barb Rife, David Burtch, Tim Boss and Dan Workman.Solicitor Harvey Hyman was also present.

 

Randy Daeger motioned to approve the minutes of the August 6th Council meeting, seconded by Dan Workman. Vote: all yea.

 

Greg White motioned to approve the minutes of the August 9th Special meeting, seconded by Randy Daeger. Vote: all yea.

 

Randy Daeger motioned to approve the minutes of the August 15th Special meeting, seconded by David Burtch. Vote: all yea.

 

Matt Schroeder was present to discuss changing the zoning from residential to business.He is operating a diesel mechanic shop and wants to add a used car lot.It was determined that he is renting and does not own shop, so therefore cannot request zoning change.

 

John Bissell thanked council for changing the speed limits on Emerald Road.

 

Karen Sunday asked about the status of the Nancy Street project.Ben Kauser has put in the new storm drain and taps on the south side of Nancy Street. The street department has not been able to check out north side yet.They are still working on water leaks that take precedence over all other projects.

 

Tim Boss reported on the Safety Committee held on August 14th.The topic of discussion was about creating an Auxiliary EMT Program.This would be a two year proposed evaluation plan.The auxiliary EMTís would pay for their own continuing education.The state board requires all auxiliary help to be on the roster.EMT Coordinator, Dave Foltz feels this is an opportunity to keep valuable, experienced EMTís who do not want to be on a full-time schedule.Greg White motioned to table the Safety Committee recommendation of adding an Auxiliary EMT Program until more information is obtained, seconded by Barb Rife.Vote:Greg White, yea; Barb Rife, yea; Randy Daeger, yea; David Burtch, yea; Tim Boss, yea; Dan Workman, abstain.

 

Tim Boss also reported that he received an e-mail from Rob Wiesenberger from Paulding-Putnam Electric Co-op regarding the trees that they planted at the Lela McGuire Jeffery Park.Several Paulding-Putnam employees volunteered and planted 16 trees at the park.They will maintain the trees for the next year.They also left a small pile of dirt and mulch to fill in after settling.Many thanks to Paulding-Putnam Electric.

 

Greg White reported on the Street Committee held on August 8th.The topic of discussion was about crack sealing roads around the village.We received a quote from GT Contracting Incorporated in the amount of $34,600.The streets that are on the list are as follows:N Cherry St, North Dr, Walnut St, W Gasser Rd, Emerald Rd, Country Side Estates Streets, Crossland Ave, and Bittersweet Dr.It was also decided not to change the parking on Buckeye Drive.Parking will still be allowed on both sides of the street.Dan Workman motioned to approve the Street Committee report, seconded by David Burtch.Vote: all yea.

 

Greg White also reported that at the street committee we had also talked about some road patch work that needed to be done.Jason Vance, Street Superintendent was having a hard time getting ahold of a contractor.Jason contacted an asphalt company that was doing other business in town.We have received a quote from M & M Asphalt in the amount of $10,993.Dan Workman motioned to approve the quote from M & M Asphalt in the amount of $10,993, seconded by Greg White.Vote:all yea.Jason Vance also received a quote from Sprow Landscaping and Asphalt Maintenance LLC for sealing the Lafountain Park Parking Lot and the Paulding Municipal Pool Parking Lot in the amount of $1,200 and $3,900 respectively.Randy Daeger motioned to approve the quote from Sprow Landscaping and Asphalt Maintenance LLC for sealing the Lafountain Park Parking Lot and the Paulding Municipal Pool Parking Lot in the amount of $1,200 and $3,900 respectively, seconded by Dan Workman.Vote:all yea.

 

Randy Daeger reported on the Utility Committee meeting held on August 8, 2018.This was an informational only meeting.Another meeting will be set up at a later date.

 

Resolution No. 1334-18 re: A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and certifying them to the County Auditor was read for the first time.

 

Resolution No. 1335-18 re: A Resolution Authorizing the Mayor/Village Administrator to participate in and make an application for financial assistance under the ďOhio Public Works Commissionís Financial Assistance Program and Declaring An Emergency was read for the first time.Greg White motioned to suspend the rules and declare an emergency, seconded by Randy Daeger.Vote:all yea.Greg White motioned to approve the legislation, seconded by Dan Workman.Vote:all yea.

 

Ordinance No. 1552-18 re:An Ordinance Designating the Speed of Traffic on Various through Streets and Repealing Ordinance No. 1172-97 and Ordinance No. 1404-10 in their Entirety was read for the third time.Dan Workman motioned to approve the legislation, seconded by David Burtch.Vote:Dan Workman, yea; David Burtch, yea; Randy Daeger, no; Greg White, yea; Barb Rife, no; Tim Boss, yea.

 

Ordinance No. 1553-18 re:An Ordinance Regulating Golf Cart use within the Village of Paulding, Ohio and Repealing Ordinance No. 1386-08 in its Entirety was read for the third time. Dan Workman motioned to approve the legislation, seconded by Randy Daeger.Vote:all yea.

 

Finance Director spoke with Jones & Henry regarding the bid status of Sewer Separation Phase 3.As soon as we get approval from the pending CDBG grant application. It is expected to be advertised for bid late August.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the Certificate of Substantial Completion for the US127/Gasser Road Intersection Improvement Project. Tim Boss motioned to authorize the Mayor to sign the Certificate of Substantial Completion for the US127/Gasser Road Intersection Improvement Project, seconded by Dan Workman. Vote: all yea.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the Change Order No. #1-Final for Tomís Construction, Inc. (US127/Gasser Road Intersection Improvement Project) in the amount of $16,358.20.Greg White motioned to authorize the Mayor to sign the Change Order #1-Final for Tomís Construction. Inc, in the amount of $16,358.20, seconded by David Burtch. Vote: all yea.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the pay request Application #5 for Tomís Construction, Inc. (US127/Gasser Road Intersection Improvement Project) in the amount of $107,606.51. Dan Workman motioned to authorize the Mayor to sign the pay request for Tomís Construction, Inc., in the amount of $107,606.51, seconded by Tim Boss. Vote: all yea.

 

Finance Director Annette Hasch asked for the authorization for the Mayor to sign the State of Ohio Public Works Commission Application for Financial Assistance for the Garfield Avenue Culvert Replacement Project.David Burtch motioned to authorize the Mayor to sign the OPWC application for the Garfield Avenue Culvert Replacement Project, seconded by Greg White. Vote: all yea.

 

Mayor Greg Reinhart reported that the July 2018 Police Activity is in the Council Packet.

 

††††††††††† Mayor Greg Reinhart announced that Roberta Streiffert from Ohio RCAP said that we were awarded some grant money for the Entrepreneurial Communities Project.The E-Communities project is designated to help small cities and towns build thriving economies by focusing on entrepreneurs and the complex ecosystems that support them.

 

Solicitor, Harvey Hyman said that he has looked into the outdoor refreshment area.The area cannot be more than 150 acres and no fewer than four permit holders.The Mayor would have to make the proposal to Council.There are several requirements that have to be in place, for instance, a sanitation plan, security staffing, hours of operation, boundaries, and signage.The plan has to be reviewed every five years.

 

Councilman Randy Daeger called Police Chief Randy Crawford about some properties locations that need the junk ordinance enforced.Randy Crawford said that he and his team are working on at least two a month.Randy Daeger would like a list of properties and a status report monthly of the violating properties

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Greg White motioned to pay the bills, seconded by Randy Daeger.Vote: all yea.

 

Randy Daeger motioned for Council to move into Executive Session to consider the employment of a public official, seconded by David Burtch. Vote: all yea.

 

Greg White motioned for Council to move into Regular Session, seconded by Barb Rife.Vote:all yea.

 

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††††††††††† The following meeting was scheduled:

 

        Utility Committee meetingóWednesday, August 23, 2018 @ 4:30 p.m.

 

 

 

Tim Boss motioned to adjourn, seconded by Randy Daeger. Vote: all yea.

 

 

 

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Finance Director†††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor