The Lawrence-Douglas County Housing Authority (LDCHA) is seeking proposals for a one-year contract with intent to be effective April 1 2026 – March 31 2027, with the option of (2) one-year renewals, to provide security services at LDCHA properties listed below:
Edgewood Homes is a HUD-subsidized apartment complex located at 1600 Haskell Avenue, housing approximately 375 tenants. There are 40 buildings of duplexes, triplexes and four-plexes with 130 garden-style apartments, located in 10 cul-de-sacs. LDCHA administrative offices, resident service offices, community building and maintenance facility are also located at this site.
Babcock Place is a HUD-subsidized high-rise building located at 1700 Massachusetts, housing approximately 126 seniors. There are 120 apartments, including studio, one bedroom and two bedroom units, as well as administrative offices, maintenance shop and mechanical rooms.
Peterson Acres is a low-income apartment complex located at 2930 Peterson Road, housing approximately 33 seniors. There are 13 buildings with 33 garden-style apartments, including 25 one-bedroom units and 8 two-bedroom units.
The Cottages at Green’s Lake is located at 930 W. 2nd Street, Lawrence, Kansas, is owned and operated by Lawrence-Douglas County Housing Authority (LDCHA) or its non-profit affiliate, Douglas County Housing, Inc. (DCHI). It has 10 1-bedroom apartments designed to meet the special needs of homeless households with disabilities.
Scattered Sites housing approximately 94 low-income families in single-family homes, duplexes, triplexes and four-plexes in various locations (Attachment A)
The Housing Authority’s is seeking security services to provide after-hours presence on LDCHA properties described above, that would intercede to stop, prevent, manage, or mediate any incidents contrary to lease requirements, or infractions of laws which pose a danger to tenants or the property, or interfere with the tenant's peaceful enjoyment of their property.
The LDCHA seeks a combination of security services, which consists of the following:
1.) Edgewood Homes, Babcock Place, Peterson Acres and the Cottages – monthly flat fee for security vehicle patrols:
Patrol officers will conduct hourly security vehicle patrols of properties and parking lots, at Edgewood Homes, Babcock Place, Peterson Acres, and Cottages each night (including holidays) between the standard duty hours of 7:30 PM to 5:00 AM. Patrols may not follow a regular nightly schedule.
While conducting property and parking lot patrols, security will be required to intervene, by stopping incidents including but not limited to:
1) Congregating, outside parties or consumption of alcoholic beverages,
2) Loud parties or noise disturbances inside apartment units,
3) Assist with resident lockouts, following LDCHA policies and procedures,
4) Investigate and remove loitering individuals or vehicles,
4) Tag or tow illegally parked cars; LDCHA will not be liable for any tow,
5) Check excessive traffic to any particular apartment unit,
6) Check security of LDCHA administrative offices, and Maintenance Shop.
7) Attend security meetings with LDCHA management and tenants,
8) Act as third party witness for management during informal hearings, as needed.
It is anticipated that incidents observed by security patrols may occur which would require police intervention. In these cases, it is security’s responsibility to summon police and assist, observe, and/or monitor the situation until its conclusion.
In cases where tenants have summoned police, during contracted hours of service, security shall proceed to the complex to assist, observe and/or monitor the situation until its conclusion.
Security shall provide nightly written reports on the number of nightly patrols and all incidents that occur, regardless of how minor.
Security shall respond to all incident calls during the standard duty hours of 7:30 PM to 5:00 AM. Incident reports, including photo, video and audio, if needed, will be forwarded to the Housing Authority for documentation purposes.
Security vehicles must have equipment, including mobile phones, radio, and video camera recorders to document incidents, monitor police scanners and communicate with management.
Security shall contact management during nightly property patrols, if necessary and as events warrant.
2.) Babcock Place - monthly fee for one foot patrol per night, each night after each night after 10PM and include walking of interior first floor lobby and common areas:
Patrol officer will conduct a foot patrol (walking) around the perimeter of the building and check that all exterior doors are closed, secured and not propped open, at least once a night, each night. Foot patrol officer will also check for any non-resident/homeless individuals loitering and/or sleeping on the property. This will also include walking the lobby and common areas on the first floor each night at Babcock Place during exterior property check.
3.) The Cottages at Green’s Lake - monthly fee for one foot patrol per night, each night after 10PM:
Patrol officer will conduct a foot patrol (walking) around the perimeter of the buildings and property to check for disturbances, and any non-resident/homeless individuals loitering and/or sleeping on the property. Additional security patrols and response hours may vary based upon need.
4.) LDCHA scattered sites - hourly rate for security patrols and response:
As requested by the Housing Authority, it may be necessary to provide security patrol and response services at LDCHA scattered sites (Attachment A) Security patrols and response hours of scattered sites will vary based upon need.
5.) Edgewood Homes - hourly rate for security foot patrols (walking):
As requested by the Housing Authority, it is necessary to provide 2 security foot patrol officers (walking) at Edgewood Homes for 7hour shifts (8:30PM – 3:30AM), from spring through fall, when outside activities are at their peak. The number of foot patrol hours will be identified in a Calendar for Foot Patrol beginning in May (Memorial Day) through October (Halloween). (Attachment B)
Qualifications:
Organizations wishing to be considered must submit a proposal to the LDCHA describing how they propose to carry out the security work and the flat fee for nightly vehicle patrols and the per person hourly rate for foot patrols.
Organizations must have the following qualifications:
At least three years of experience in providing security services.
New companies can meet this requirement by describing years of experience of the owner(s) and principal employees,
Must have sufficient staff to meet specifications,
Staff must be qualified, not convicted of a sexual or violent crime against a child or be registered with any State’s sexual predator list,
Must provide required certificates of insurance and bonding,
Must provide a description of the number vehicles, including make, model, year, and equipment in contained each vehicle.
Must provide a list of current and former clients.
Must be available for 30-minute presentation on bid proposal, if necessary.
Deadline date for proposals is 4:00 pm, March 20, 2026.
The Housing Authority reserves the right to reject any or all bids and to waive any irregularities or information therein.
Interested parties please send proposals to:
Camdon Schwartz
Capital Funds & Section 3 Coordinator
Lawrence-Douglas County Housing Authority
1600 Haskell Avenue, Lawrence, Kansas 66044
cschwartz@ldcha.org
Minorities, Section 3 Contractors and Woman Owned Businesses are encouraged to bid.
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