How to Print Attendance Sheets in PowerSchool: A Step-by-Step Guide

PowerSchool is a robust platform used by educators worldwide for managing student information. Attendance tracking is a crucial aspect of this, and printing attendance sheets is vital for record-keeping and reviewing student attendance patterns. Here's a step-by-step guide on how to print attendance sheets in PowerSchool.

Before you proceed, ensure you have the necessary permissions to access and print attendance data. If you're an administrator, you can set up permissions for other users. Now, let's dive into the process.

Accessing the Attendance Module

To access the attendance functionality in PowerSchool, you'll first need to navigate to the 'Attendance' module from your school's homepage.

Here's how you can do that:

• Log in to your PowerSchool account.
• On your school's homepage, find the 'Attendance' module and click on it.

Filtering Attendance Data

Before you print, you might want to filter the attendance data for specific periods or classes. This helps in focusing on relevant data.

To filter attendance data:

1. Click on the 'Date Range' field to select the attendance periods you want to display.
2. To filter by specific classes, click on the 'Class' dropdown menu and select the desired class(es).
3. Click on 'Apply' to apply the filters.

Printing Attendance Sheets

Now that you've filtered your attendance data, you're ready to print the attendance sheets.

Here's how to do it:

• Click on the 'Print' button located at the top right corner of the attendance grid.
• Select the print format you prefer - either 'List' or 'Grid'.
• Choose the printer you want to use and click 'Print'.

Customizing Attendance Sheets

PowerSchool allows you to customize your attendance sheets to better suit your school's needs.

To customize the sheets:

Adding Custom Fields

You can add custom fields to your attendance sheets to include additional relevant information.

To add custom fields:

1. Click on the 'Settings' gear icon on the top right corner of the attendance grid.
2. Select 'Custom Fields' from the dropdown menu.
3. Click on 'Create Custom Field' and fill in the required details.
4. Drag and drop the newly created field into the desired row on the attendance sheet.

Hiding or Reordering Columns

You can hide unnecessary columns or reorder columns to improve the layout of your attendance sheets.

To hide or reorder columns, follow these steps:

1. Click on the 'Column Chooser' icon (it looks like a shield with three lines) at the right end of the column headers.
2. To hide a column, uncheck its box. To reorder columns, drag and drop them into your desired sequence.

With these steps, you should now be able to effectively print and customize your attendance sheets in PowerSchool. This should help streamline your attendance tracking process and provide useful insights into student attendance patterns.