Looking to gather insights and opinions from your team or audience? Microsoft 365 offers a user-friendly survey creation tool within its suite. In this guide, we'll walk you through the process of creating a survey using Microsoft Forms, a seamless integration within Microsoft 365.
Microsoft Forms is an excellent choice for creating surveys, quizzes, or polls. It's simple, efficient, and best of all, it's included with your Microsoft 365 subscription. Let's dive into the step-by-step process of creating a survey on Microsoft 365.
Getting Started with Microsoft Forms
Before you begin, ensure you're logged into your Microsoft 365 account. Then, follow these steps to access Microsoft Forms:
1. Click on the 'Start' button in the bottom-left corner of your screen.
2. In the search bar, type 'Forms' and select the Microsoft Forms app from the results.
Creating a New Survey
Now that you're in Microsoft Forms, let's create a new survey:
1. Click on the 'New Form' button located at the top-right corner of the screen.
2. You'll be prompted to enter a title for your survey. Make it clear and concise, then click 'Untitled form' to proceed.
Adding Questions to Your Survey
Microsoft Forms offers various question types to suit your needs:
1. Text: For open-ended questions where respondents can type their responses.
2. Choice: For multiple-choice questions, with options like 'A', 'B', 'C', etc.
3. Rating: For questions where respondents can rate their response on a scale, like 1-5 stars.
4. Date: For questions where respondents need to input a specific date.
To add a question, click on the 'Add new' button under the existing question. Select the type of question you want to add, then enter your question and any relevant details.
Customizing Your Survey
Once you've added all your questions, it's time to customize your survey:
1. Change the theme: Click on the 'Theme' button at the top-right corner to change the color scheme and font of your survey.
2. Add a logo or image: Click on the 'Add image' button to upload a logo or image that represents your survey or organization.
3. Set up quiz settings (if applicable): If you're creating a quiz, click on the 'Settings' button to enable correct answer tracking, set a passing score, and more.
Sharing Your Survey
Now that your survey is ready, it's time to share it with your audience:
1. Click on the 'Share' button at the top-right corner.
2. Choose how you'd like to share your survey. You can send it via email, get a link to share on social media or your website, or embed it directly into a Microsoft Teams channel or SharePoint site.
Analyzing Responses
After sharing your survey, you can track responses and analyze the data:
1. Click on the 'Responses' tab at the top of the page.
2. Here, you'll see a summary of responses, including totals, averages, and charts. You can also view individual responses and export the data as an Excel file.
Creating a survey on Microsoft 365 is a breeze with Microsoft Forms. Whether you're gathering feedback, conducting a poll, or administering a quiz, Forms has you covered. So go ahead, start your first survey today and unlock valuable insights from your team or audience!