How to Export Microsoft Forms Questions

Exporting Microsoft Forms questions can be a useful task, especially when you want to reuse or backup your form data. Microsoft provides several methods to achieve this, including exporting to Excel, PDF, or even as a questionnaire file. Let's delve into these methods and guide you through the process.

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Before we start, ensure you're working with a Microsoft 365 subscription that includes Microsoft Forms. If you're not sure, sign in to your account and check if you have access to the Forms service.

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Exporting to Excel

Exporting your form responses to Excel allows you to analyze and manipulate the data using the powerful tools Excel offers.

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To export to Excel, follow these steps:

Exporting Responses

1. Open the form containing the responses you want to export.

2. Click on the 'Responses' tab at the top of the page.

3. Click on the 'Export' button located at the top right corner of the page.

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4. Select 'Excel' from the dropdown menu and click 'Export'.

Exporting Questions

1. Open the form you want to export questions from.

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2. Click on the 'Settings' gear icon at the top right corner of the page.

3. Under the 'Settings' menu, click on 'Export'.

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4. Select 'Excel' from the dropdown menu and click 'Export'.

Exporting to PDF

Exporting your form as a PDF can be useful when you want to share or print the form. It's also a good way to create a backup of your form.

To export to PDF, follow these steps:

Exporting the Form

1. Open the form you want to export.

2. Click on the 'Share' button at the top right corner of the page.

3. Click on the 'Download a copy' button and select 'PDF' from the dropdown menu.

Exporting Responses

1. Open the form containing the responses you want to export.

2. Click on the 'Responses' tab at the top of the page.

3. Click on the 'Export' button located at the top right corner of the page.

4. Select 'PDF' from the dropdown menu and click 'Export'.

Exporting as a Questionnaire File

Exporting your form as a questionnaire file (.qfn) allows you to reuse the form in other Microsoft Forms or even in other Microsoft 365 services like Power Apps.

To export as a questionnaire file, follow these steps:

Exporting the Form

1. Open the form you want to export.

2. Click on the 'Settings' gear icon at the top right corner of the page.

3. Under the 'Settings' menu, click on 'Export'.

4. Select 'Questionnaire file' from the dropdown menu and click 'Export'.

Now that you know how to export Microsoft Forms questions and responses, you can easily backup, reuse, or share your form data. Happy exporting!