Needing to print out a check? Whether it's for a business expense, a reimbursement, or a personal payment, this guide will walk you through the process step-by-step. We'll cover printing checks with and without a check template, ensuring your payment reaches its destination safely and accurately.
Before we dive in, gather these necessary items: a printer, blank checks, ink cartridges (if needed), and your check register or accounting software. If you're using pre-printed checks, you'll also need a laser or inkjet printer with the capability to print on specialized paper.
Setting Up Your Checks and Printer
The first step is to ensure your checks and printer are compatible. Pre-printed checks come with perfs,, security features like watermarks, and specific printer requirements. If you're using blank checks, you can design and print them using software like Microsoft Word or specialized check printing software.
Ensure your printer has enough ink or toner for your check's background color, text, and logo. For blank checks, load check paper with the correct thickness and weight into your printer tray.
Using Pre-printed Checks
Start by inserting your pre-printed checks into your printer, following the manufacturer's instructions. Pre-printed checks usually have a peel-off backing, so remove the top sheet after printing.
Be mindful of not overloading your printer tray to avoid smudging or jamming. Use the double-sided printing option if your printer supports it to save time and paper.
Printing Blank Checks
To print on blank checks, open your chosen word processing or check printing software. Create a new document or use an existing template that matches your check's dimensions (usually 5.5" x 3.375").
Use the software's tools to add your personal and bank information, including routing and account numbers. Preview and print your checks, adjusting the layout as needed. Once printed, fill in the date, payee, and amount by hand.
Filling Out Your Check
With your printed check in hand, it's time to fill it out. Start by writing the current date in the upper right corner.
Next, in the 'Payee' line, write the name of the person or company you're paying. Spell the name correctly and use the exact address if required. Be cautious not to write too close to the edge, as it could get cut off.
Writing the Check Amount
In the 'Amount' line, write the numerical equivalent of the payment amount (e.g., $123.45). To avoid fraud, do not write the amount in words.
Alternatively, you can write the amount in words after the payee's name or above the 'Amount' line, but it's crucial to match the numerical and written amounts for accuracy.
Writing the Memo Line
The 'Memo' line is optional but helpful for personal record-keeping. It can include details like the invoice number, a brief description of the services or goods, or a project code.
Lastly, sign your check on the empty line at the bottom. Double-check that all details are accurate before submitting the payment.
Congratulations! You've successfully navigated how to print out a check. This newfound confidence will help you manage your finances and payments efficiently. If you're a business owner, consider implementing a digital payment system alongside checks to streamline operations and accommodate various payment preferences.