Ever needed to share your Google Docs document along with the insightful comments you've incorporated? While Google Docs doesn't offer a built-in print option that includes comments, there's a workaround using the PDF export feature and Google Chrome's print function. Let's dive into the steps to help you achieve this.
Google Docs doesn't display comments in the print preview, but with a little trick, you can include them in your printed document. Here's a step-by-step guide on how to print a Google Docs document with comments:
Exporting Google Docs to PDF
Exporting your Google Docs file as a PDF is the first step. PDF format allows for a more precise print, preserving your document's original formatting and including comments.
1. Open the Google Docs file that you want to print with comments.
2. Click on "File" from the top left menu, then select "Download".
3. In the drop-down menu, choose "PDF document".
Printing Comments from the PDF
Now that you've successfully converted your Google Docs document into a PDF, it's time to print it with comments.
1. Open the PDF file with Google Chrome browser. While other browsers may work, Chrome provides the most reliable results for printing comments.
2. Press "Ctrl + P" (Windows) or "Command + P" (Mac) on your keyboard to open the print dialog box.
Using the Print Preview to Include Comments
Google Chrome's print preview allows you to adjust settings to include comments in your printout.
3. In the print dialog box, scroll down and click on "More Settings".
4. Under "Background", select "Comment" from the drop-down list. This will ensure that your printout includes comments in the background.
Choosing the Correct Print Scale
Printing comments can sometimes result in scaling issues. To ensure your document and comments print correctly, adjust the print scale accordingly.
5. Back in the print dialog box, under "Scaling", select "Fit to page" to ensure your document prints correctly on the paper size you've chosen.
6. Click on "Print" to print your Google Docs document with comments.
Remember, the comments will print in a smaller font size than the main text. If you find them too small to read, you may need to adjust your printer's settings or use a higher-quality paper to ensure clarity. Also, complex comments might not print as exactly as you see them on-screen.
Printing a Google Docs document with comments is a convenient way to share your work along with your feedback or notes. With this method, you can ensure all your hard work and input are clearly visible, even on paper.
Next time you need to share your Google Docs document with comments, try this simple yet effective workaround. Happy printing!