Ever found yourself in a hurry, only to realize you've run out of printed checks? Don't panic. With today's digital age, it's possible to print checks from your email. Yes, you read that right. Here's a simple guide on how to do just that.
Before we dive in, let's clarify that this process involves using a PDF check template, not a plain email. So, you'll first need to set up a PDF fillable form. Don't worry, it's easier than it sounds.
Understanding Fillable PDF Checks
Fillable PDF forms are interactive PDFs that allow you to fill in fields with your information. It's a convenient way to fill out official documents, like checks, without having to print and manually fill them.
For checks, you'll need a usable template that includes fields for routing numbers, your account number, the check number, the payee or who the check is made out to, and the amount.
Finding a Check Template
You can find fillable check templates online. Websites like PDFmyForms and FreePDFtemplates offer free, customizable check templates. Choose one that suits your check style and bank requirements.
Bear in mind that some templates might require you to sign up or purchase a premium version. Always check the terms and conditions to avoid any unexpected charges.
Customizing Your Check Template
Once you've found a suitable template, customize it with your bank details. Fill in your routing number, account number, and your name as it appears on your checks.
Save the file. You'll use this customized version for every check you create.
Printing Checks from Your Email
Now that you have your custom PDF check template, it's time to print a check from your email. Here's how:
First, open your email client and compose a new email. In the subject line, type "New Check" or a similar reminder for yourself.
Attaching the Check Template
Attach your customized PDF check template to the email. Make sure it's the latest version with your up-to-date bank details.
In the email body, type the check details - the payee's name, the amount, and any memo if necessary.
Printing the Check
Here's the unique part: To print the check, simply hit "print" on the email itself. Most email clients will treat the attached PDF like any other document you'd print.
Make sure to print in landscape orientation and use high-quality paper for a professional finish. You might need to adjust your printer settings to fit the check size correctly. Some printers may require you to use special check paper, so check your printer's manual for specific instructions.
Double-check the printed check to ensure all the information is correct and legible. Sign the check, and you're ready to use it.
Sending Checks via Email (Optional)
If you need to send the check, you can email the check image as a PDF attachment. Some banks may also allow you to deposit the check using your phone or computer, so check their policies.
Remember, for security reasons, never include sensitive banking information in the email body or subject line. Use encryption services if you must send sensitive data.
That's it! You've just printed a check from your email. Pretty handy, isn't it? The next time you're in a pinch, you'll know exactly what to do. Happy check printing!