In today's digital age, managing finances involves more than just crunching numbers on a spreadsheet. Accounts payable and receivable professionals now navigate platforms like NetSuite to streamline processes. This includes printing checks for payments, which can be done efficiently within NetSuite. Let's delve into the step-by-step process of how to print a check in NetSuite.
Before we delve into the details, ensure you have the necessary permissions in your NetSuite account to access the banking and accounts payable features. With that in mind, let's get started.
Accessing the Bank Deposit Feature
Your first step involves accessing the bank deposit feature in NetSuite. This is where you'll find options to print checks.
To access, navigate to the 'Bank' tab in the main dashboard, then click on 'Bank Deposits'. Here, you'll find a list of unprocessed deposits. Click on the deposit you want to print checks for to proceed.
Creating and Printing Checks
Once you've selected the bank deposit, you'll see a list of payments associated with that deposit. Here, you can print checks for each payment.
To do this, click on the 'Print Checks' button located at the top of the page. A new window will open, prompting you to select the checks you want to print. Select all the checks you want to print and click 'Next'.
Reviewing and Printing the Check Lay-out
NetSuite provides a preview of the check lay-out before printing. This allows you to review the details and ensure they're correct.
In this preview stage, you can adjust settings like check number sequence, check lay-out template, and the number of copies you want to print. Once everything is as desired, click 'Print Checks' to proceed.
Managing Printed Checks
After printing the checks, it's essential to manage and reconcile these in NetSuite to avoid any discrepancies.
To do this, click on the 'Check Printing' link provided on the bank deposit screen. Here, you can mark the checks as printed, view or reprint checks as needed, and even void a check if necessary.
Tracking Check Printing Activities
NetSuite allows you to track all activities related to check printing. This includes who printed the checks, when they were printed, and any associated notes.
To view these activities, click on the 'Activities' subtab on the bank deposit screen. Here, you can view a comprehensive list of all actions taken on the deposit.
That concludes your guide on how to print checks in NetSuite. Remember, NetSuite's versatility allows for countless customizations, so always explore the features to find what best suits your needs. Happy printing!