Print Google Docs With Comments & Suggestions: Step-by-Step Guide

Ever found yourself collaborating on a Google Doc, only to realize you need to print it for offline review or to share your team's feedback? Printing a Google Doc with comments and suggestions can be a challenge, as they don't appear by default in the print view. Thankfully, there's a workaround to include these valuable insights in your printout. Let's explore how to achieve this with a step-by-step guide.

Before we dive in, ensure that you've enabled the "Print Layout" view on your Google Doc. This view resembles what the printed document will look like, including any comments and suggestions. Here's how to enable it:

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Preparing Your Google Doc for Printing

First, make sure you're using the "Print Layout" view:

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Switching to Print Layout View

1. Click on the "View" menu at the top.

2. Hover over "Print Layout". A checkmark indicates it's enabled.

Resolving Incompatible Elements

1. Before printing, review your document for any non-printable elements like embedded objects, videos, orevt slides.

2. Replace or remove these incompatible elements, as they won't print and may cause layout issues.

Printing Your Google Doc with Comments and Suggestions

Now that your document is ready, let's dive into printing it with comments and suggestions:

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Including Comments and Suggestions

1. Click on "File" at the top, then "Page setup" to open the print setup dialog box.

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2. Under the " formatting Options" section, ensure the following are checked:

Include notes and comments in printed output
Print inline footnotes (if applicable)

Customizing Print Margins and Orientation

1. In the "Margins" and "Paper size & orientation" sections, adjust settings to suit your needs.

2. Click "OK" to close the dialog box. Ensure you've previewed and adjusted margins, especially for wide comment or suggestion blocks.

Now that you know how to print a Google Doc with comments and suggestions, you can efficiently review and discuss your team's feedback, even when offline. Happy printing!